Senior Scientific Communications – Outreach Specialist

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Oversee the comprehensive planning and implementation of scientific workshops and webinars

• Collaborate with project team members, scientific personnel, steering committees, speakers, vendors, and client stakeholders

• Handle coordination of speakers, agendas, travel sponsorship, audiovisual and venue logistics, materials, registration, marketing, budgets, accessibility accommodations, onsite execution, and post-event analysis

• Manage 40 or more speakers across simultaneous workshops and steering committees consisting of 10–20 members

• Compose correspondence and materials for organizers and speakers

• Facilitate communication, document decisions, monitor action items, and follow up on dependencies

• Manage multiple concurrent projects and deadlines utilizing task management tools such as Microsoft Planner

• Develop responses to public and stakeholder inquiries in accordance with NIH communication guidelines

• Write and refine content for websites, newsletters, and other public-facing materials

• Create white papers, meeting notes, and summary documents

• Edit manuscripts and abstracts for clarity, accuracy, and adherence to style

• Revise PDFs, Word documents, and PowerPoint presentations to ensure accessibility compliance

• Lead the scheduling, agenda-setting, and minute-taking for committee meetings

• Manage project and task status while mitigating risks related to deadlines

• Maintain records that are audit-ready

• Provide broader program support and enhance processes

• Report to the Communications Lead and collaborate with 3–4 teammates

⛳️ Requirements

• Advanced degree in a relevant scientific discipline or equivalent professional experience

• 8+ years of pertinent experience

• Proven experience in independently organizing or co-leading scientific workshops, conferences, or working groups

• Direct interaction with senior researchers and stakeholders

• Ability to adhere to established NIH-compliant processes while exercising independent judgment in the absence of formal procedures

• Experience utilizing or investigating artificial intelligence tools such as Copilot, Gemini, or Claude

• Proficient in Microsoft Word, Outlook, Excel, PowerPoint, and Planner

• Familiarity with Adobe Acrobat for editing and enhancing PDF accessibility

• Exceptional interpersonal and relationship management skills

• Strong written communication skills for both technical and general audiences

• Work visa sponsorship will not be available

• Must acquire and maintain a Public Trust, which includes onsite fingerprinting at a designated facility

🏝️ Benefits

• Comprehensive benefits and wellness packages

• 401K with company match

• Competitive pay

• Paid time off

• Medical plan options, some including Health Savings Accounts

• Dental plan options

• Vision plan

• Flexible work weeks wherever possible

• Leave for vacation, sick, personal time, holidays, paid parental, military, bereavement, and jury duty

• Typically 15 days of paid leave each calendar year

• 10 paid holidays annually

• Up to 160 hours of paid family leave within a rolling 12-month period for eligible employees

• Short- and long-term disability benefits

• Life insurance

• Accidental death and dismemberment insurance

• Personal accident insurance

• Critical illness insurance

• Business travel and accident insurance

• AI-driven career tool that identifies career paths and learning opportunities

• Internal mobility team

• Award-winning culture of innovation

• Military-friendly workplace