Senior Recruiting Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure that Greenhouse is accurate and current, including candidate stages, tags, owners, and next steps.

• Generate weekly reports on pipeline health, interviewer participation, and hiring speed.

• Detect data inconsistencies, trends, and bottlenecks.

• Leverage AI and automation to enhance reporting, reminders, and routine communications, while validating every output.

• Act as the primary point of contact for Greenhouse, integrations, scheduling tools, and sourcing technology.

• Address or escalate system issues as necessary.

• Maintain process documentation and lead smaller operational improvement initiatives.

• Coordinate screening sessions and final interviews; manage reschedules and no-shows.

• Monitor interviewer participation and outstanding scorecards, flagging delays proactively.

• Oversee the recruiting inbox, ensuring responses are made within established timelines.

• Communicate clearly, promptly, and professionally with candidates.

• Direct eligibility and selection inquiries, tracking outstanding items until resolution.

• Prepare and dispatch approved offers through Greenhouse with precise details and deadlines.

• Track responses to offers, open decisions, and deferrals.

• Collaborate with onboarding to ensure complete candidate records and timely transitions.

• Success is evaluated based on data accuracy, scheduling efficiency, candidate experience, and operational enhancements.

⛳️ Requirements

• Minimum of 2 years' experience in recruiting coordination, program operations, or a similarly fast-paced environment with competing deadlines.

• Proficiency with an ATS (Greenhouse preferred) and maintaining accurate, dependable data.

• Strong reporting and analytical capabilities, including the ability to create trackers, identify trends, and assure data accuracy.

• Experience utilizing AI or automation tools to enhance processes and minimize manual tasks.

• Exceptional organizational skills with the ability to manage complex scheduling, shared inboxes, and competing priorities.

• Clear and thoughtful communication abilities, with a commitment to delivering a positive candidate experience.

• Proactive and solutions-oriented mindset, with strong attention to detail and a willingness to learn new tools.

🏝️ Benefits

• Medical, dental, and vision insurance (90% employer-covered for employees and dependents).

• Employer-funded healthcare reimbursement.

• FSAs.

• Employee Assistance Program.

• 401(k).

• Employer-paid life and disability insurance.

• Identity theft protection.

• Generous PTO.

• Paid holidays.

• 10 weeks of fully paid parental leave.

• Annual year-end company closure (Dec 24 – Jan 2).

• $1,000 annual professional development stipend.

• Home office setup support.

• Public Service Loan Forgiveness (PSLF) qualifying employer.

• Pet wellness plans.

• Legal services.

• Home/auto insurance discounts.

• Exclusive marketplace savings.

• Remote work from anywhere in the US.