Asset Operations Specialist

This is a fully remote position, open to applicants in Washington.

📋 Description

• Analyze asset metadata, such as Year, Make, Model, Asset Type, Serial Number, and Usage Type, ensuring accuracy and consistency across systems.

• Identify inconsistencies, duplications, and gaps while determining suitable resolution actions.

• Interpret and apply asset data governance standards for proper classification, even in incomplete or ambiguous situations.

• Collaborate with teams from Inspection, Yard Operations, Event Management, Taxonomy, and Sales on metadata definitions and utilization.

• Take ownership of pre-inspection asset data readiness for designated asset groups.

• Assess asset data for completeness and accuracy in preparation for inspection and auction.

• Resolve conflicting or missing data through system reconciliation and operational judgment.

• Ensure validated data fulfills requirements for operational execution and buyer-facing listings.

• Determine necessary asset data elements for inspection records and guarantee their completeness prior to inspection.

• Identify data gaps and initiate corrective measures, which may include task creation, escalation, or stakeholder engagement.

• Assist inspection and events teams by making sure accurate data is available for execution.

• Verify that pre-inspection photos, videos, supporting files, and documentation are complete, accurate, and correctly tagged.

• Validate documentation against internal standards and compliance requirements.

• Identify systemic data quality challenges and spearhead improvement initiatives to reduce duplication and enhance accuracy.

• Support operational efficiency and risk mitigation through effective data management.

• Ensure adherence to asset documentation requirements and internal data governance standards.

• Recommend improvements to upstream data capture and intake processes.

⛳️ Requirements

• Experience in asset management, data governance, inspection operations, or structured data environments.

• Ability to analyze, interpret, and resolve discrepancies in data.

• Strong understanding of data validation, reconciliation, and system navigation.

• Ability to exercise independent judgment in complex or ambiguous scenarios.

• Excellent communication and collaboration skills across teams.

• Working knowledge of asset lifecycle and inspection workflows.

• Capability to work primarily in a computer-based environment, including extended periods of sitting or standing.

• Frequent use of hands and fingers for data entry and computer tasks.

• Ability to occasionally move or lift items weighing up to 15–25 pounds (7–11 kg), if necessary.

• Proficient in exchanging information effectively through verbal, written, or other accessible communication methods.

• Visual ability to review detailed data and documents on screen.

• Ability to thrive in a fast-paced, deadline-driven environment.

• Willingness to work occasional extended hours as required.

• Willingness to travel more than 5% of the time.

• Preferred: experience in heavy equipment, industrial, or auction environments.

• Preferred: familiarity with master data management or asset classification frameworks.

• Preferred: experience in supporting inspection, listing, or operational readiness processes.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Basic life insurance

• 401(k) plan with 100% company match for the first 4% contributed

• 15 days of PTO each year

• Remote or hybrid work environment depending on business needs

• Reasonable accommodations for individuals with disabilities