Senior Proposal Specialist

This is a fully remote position, open to applicants in Arizona, +2 more states.

📋 Description

• Oversee proposals and presentations, provide capture assistance, and support client management activities.

• Assist one or multiple regional business lines or a global business line.

• Manage one complex proposal concurrently with several smaller proposals.

• Take charge of sections for intricate proposals.

• Organize and coordinate interview teams to prepare content effectively.

• Collect and disseminate meeting notes, action items, and feedback from proposal meetings.

• Assess SOQ and RFP requirements and create compliance matrices, outlines, and schedules.

• Organize and manage proposal resources, including project management, technical teams, proposal support, subconsultants, and graphics/print teams.

• Ensure that assignments are completed, work is reviewed, and adherence to internal best practices and quality-control standards is maintained.

• Provide strategic writing and editing assistance for qualifications, executive summaries, win themes, resumes, project descriptions, summary paragraphs, action captions, and benefit statements.

• Enter and monitor opportunities and proposals in the CRM system.

• Support sales interview teams, coordinate kick-off meetings and rehearsals, and prepare presentations and supporting materials.

• Facilitate capture-plan support for short to medium-length capture phases and straightforward pursuits.

• Collaborate with MARCOM staff during the capture planning process.

• Maintain updated CRM documentation.

• Coordinate activities for the client management team concerning Tier 2 clients.

• Engage in or manage Tier 1 client management activities, including scheduling and note-taking.

• Work with MARCOM to identify support requirements.

• Provide research, scheduling, and information organization assistance to Tier 1 clients.

• Format and edit client management plans in accordance with company templates and standards.

• Perform additional duties as assigned.

⛳️ Requirements

• A 4-year degree in English, marketing, journalism, communications, or a relevant field is required.

• A minimum of 5 years of combined prior proposal experience is required, specifically in the AEC industry, encompassing leading, coordinating, planning, and developing architectural-engineering-construction proposals and qualifications, along with section writing experience.

• Demonstrated a progressively increasing level of responsibility for at least the past year.

• Strong interpersonal and communication skills are essential.

• Ability to work independently to execute the proposal lifecycle.

• Experience in preparing proposals for capital public works projects and government agencies in California (as a Prime), such as Caltrans, Metro, BART, etc., is essential for this role.

• Successful completion of a criminal background check is required.

• Core business hours are from 8:00 AM to 5:00 PM.

🏝️ Benefits

• Remote work environment.

• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, along with medical, dental, vision, disability, and life insurance.

• Tax-deferred 401(k) savings plan.

• Competitive paid-time-off (PTO) accrual.

• Tuition reimbursement for ongoing education.

• Commitment to professional development, access to internal and external training programs, and encouragement for active participation in professional organizations.

• Incentive compensation for eligible positions.