Senior Proposal Specialist

This is a fully remote position, open to applicants in Arizona, +2 more states.

📋 Description

• Oversee the preparation of proposals and presentations, offering capture support and assisting with client management tasks.

• Simultaneously lead one complex proposal while managing smaller proposals.

• Take charge of sections within intricate proposals.

• Organize and coordinate interview teams to develop content.

• Compile and disseminate meeting notes, action items, and feedback.

• Review SOQ and RFP requirements to create compliance matrices, outlines, and schedules.

• Manage proposal resources, including project management, technical teams, subconsultants, and graphics/print teams.

• Ensure completion of assignments, conduct work reviews, and maintain adherence to best practices and quality-control standards.

• Offer strategic writing and editing support for qualifications, executive summaries, win themes, resumes, project descriptions, summary paragraphs, action captions, and benefit statements.

• Input and monitor opportunities and proposals within the CRM.

• Assist sales interview teams by organizing and facilitating kickoffs and rehearsals, as well as preparing presentation materials.

• Provide capture-plan support for short to medium-length capture phases and straightforward pursuits.

• Collaborate with MARCOM staff throughout the capture planning process.

• Maintain updated CRM documentation.

• Coordinate activities for the client-management team focusing on Tier 2 clients.

• Engage in or coordinate client-management activities for Tier 1 clients.

• Work with MARCOM to identify support requirements.

• Deliver research, scheduling, and information organization support to Tier 1 clients.

• Format and edit client-management plans in accordance with company templates and standards.

• Carry out additional duties as required.

⛳️ Requirements

• Proven experience in preparing proposals for capital public works projects and California government entities as a prime contractor, such as Caltrans, Metro, and BART.

• Typically, a 4-year degree in English, marketing, journalism, communications, or a related field is required.

• At least 5 years of cumulative prior proposal experience is necessary.

• Experience in the AEC industry leading, coordinating, planning, and developing architectural-engineering-construction proposals and qualifications.

• Experience in section writing.

• A record of progressively increasing responsibilities over the past year.

• Exceptional interpersonal and communication abilities.

• Capability to operate with a degree of independence to manage the proposal lifecycle.

• Successful completion of a criminal background check is required.

• Availability to work during core business hours from 8:00 AM to 5:00 PM.

🏝️ Benefits

• Flexible remote work environment.

• Comprehensive benefits package that includes wellness programs, parental leave, and pet insurance.

• Medical, dental, vision, disability, and life insurance coverage.

• Tax-deferred 401(k) savings plan.

• Competitive paid-time-off (PTO) accrual.

• Tuition reimbursement for ongoing education.

• Commitment to professional development.

• Access to both internal and external training programs.

• Encouragement of active participation in professional organizations.

• Incentive compensation for eligible roles.