Senior Project Coordinator – Supervisor

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee project resources, direct reports, and subcontractors, including task assignment, approval of timesheets, performance assistance, professional growth, resource engagement, and fulfillment of commitments.

• Assist PMO leadership in managing project operations associated with the objectives of Federal Partner agencies.

• Work collaboratively with federal stakeholders and internal teams to ensure effective project delivery, issue tracking, and status updates.

• Develop, maintain, and review proposals, cost estimates, burn reports, statements of work, standard operating procedures, status reports, meeting materials, and executive presentations.

• Aid in onboarding resources and organizing team activities across both internal and external stakeholders.

• Generate weekly and monthly reports; monitor project activities and manage action items, risks, and issues.

• Facilitate executive and client-facing reporting by consolidating updates and preparing communications.

• Coordinate efforts across Operations, Strategy, Contracts, Development, and Partner Services teams.

• Foster collaboration, organization, and consistency in processes throughout PMO activities.

• Adapt to changing priorities while ensuring team agility and responsiveness.

• Assist in the development and implementation of project management best practices and tools.

• Manage project timelines and ensure the timely achievement of milestones and deliverables.

• Supervise project financial and operational performance, including funding, labor, burn rates, forecasts, charge codes, invoices, timesheets, and resource data; identify and resolve discrepancies.

• Support additional PMO-related tasks as assigned.

⛳️ Requirements

• Bachelor’s degree OR an additional five (5) years of equivalent relevant experience in place of a degree.

• A minimum of five (5) years of experience in project coordination, project management support, client support, or a related field.

• Must be able to obtain and maintain a Federal or DoD "PUBLIC TRUST".

• Experience in supporting project documentation, reporting, and operational processes.

• Advanced proficiency in Microsoft Excel, including the development or maintenance of burn reports and tracking tools.

• Strong organizational abilities with a capacity to prioritize, monitor, and manage multiple tasks and deadlines.

• Experience in creating or maintaining standard operating procedures and other process documentation.

• Capability to assist in risk and issue tracking while adhering to established mitigation strategies.

• Excellent verbal and written communication skills.

• Proficient in Microsoft products, including Word, Excel, PowerPoint, Project, and SharePoint.

• Strong interpersonal and customer support skills.

• Certified Associate in Project Management (CAPM) certification or an equivalent credential.

• Knowledge of federal grants management processes.

• Experience working with federal clients, programs, or in government-facing environments.

• Background supporting PMO functions in a consulting, federal, or mission-driven environment.

• Familiarity with enterprise software platform tools, such as Jira or Salesforce.

• Travel may be required up to 10%.

🏝️ Benefits

• Medical, Rx, Dental & Vision Insurance.

• Personal and Family Sick Time & Company Paid Holidays.

• Parental Leave.

• 401(k) Retirement Plan.

• Group Term Life and Travel Assistance.

• Voluntary Life and AD&D Insurance.

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts.

• Transit and Parking Commuter Benefits.

• Short-Term & Long-Term Disability.

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities.

• Employee Referral Program.

• Corporate Sponsored Events & Community Outreach.

• Care.com annual membership.

• Employee Assistance Program.

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.).

• Position may be eligible for a discretionary variable incentive bonus.

• Flexible benefits package.