Senior Project Coordinator – Sports Venue

This is a fully remote position, open to applicants in Utah.

📋 Description

• Organize, oversee, implement, and facilitate project activities throughout the entire project lifecycle.

• Assist with project logistics, planning, coordination, and financial management.

• Collaborate with Sales and Technical Operations teams on project initiation and closure procedures.

• Develop project documentation and upload critical files to the enterprise document management systems.

• Manage coordination with vendors and subcontractors, including the approval of quotes.

• Monitor procurement processes, equipment orders, and their deliveries.

• Analyze project conversions and budgets in relation to customer purchase orders and contracts.

• Work alongside Sales and Project Management to address budget and contract concerns.

• Provide administrative assistance to Technical Operations, Project Teams, and local management.

• Manage regular project billings with Accounts Receivable, including AIA billing documents when applicable.

• Act as the primary liaison between Project Management and Procurement.

• Support Bill of Materials management for ongoing projects.

• Coordinate with Shipping & Receiving regarding project deliveries.

• Organize onsite deliveries, inventory management, and other onsite activities as necessary.

• Participate in both internal and external project meetings.

• Review project financials and compile monthly cost reports.

• Complete tasks on the project closeout checklist and recreate project preparation forms.

• Collaborate with project teams and supervisors to optimize bandwidth and task management.

• Attend mandatory training sessions.

⛳️ Requirements

• High School Diploma or an equivalent qualification.

• A minimum of 5 years of experience in a Project Coordinator support role or a related project position.

• Proficiency in the MS Office suite, particularly Excel, Word, Outlook, PowerPoint, and Adobe.

• Understanding of Accounting Systems.

• Familiarity with project management software, such as MS Project.

• Willingness and ability to mentor fellow team members.

• Capability to represent the Project Manager when required.

• Ability to thrive in a team-oriented environment and in remote settings.

• Strong oral and written communication skills regarding relevant project information.

• Adaptability to changing priorities.

• Analytical and problem-solving skills.

• Prompt and efficient response to project modifications.

• Ability to foster cooperation across various departments.

• Excellent organizational skills and task-switching capabilities.

• Research skills for project-related issues and products.

• Competence in prioritizing and executing tasks in high-pressure situations.

• AVIXA CTS or relevant industry certifications.

• Preferred: Technical/business degree or equivalent work experience.

• Proficiency with Microsoft Teams.

• Familiarity with Dynamics 365.

• Background in General Contracting, Construction, Security, or Integration.

• Knowledge of AIA and Prevailing Wage documents and processes.

• Client management abilities.

• Strong financial literacy.

🏝️ Benefits

• Access to training classes as required by departmental needs.

• Opportunity for remote work as part of the work environment.