Senior Project Coordinator – Sports Venue

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Organize, manage, execute, and facilitate project activities throughout the entire project lifecycle.

• Assist with project logistics, planning, coordination, and financial management.

• Collaborate with Sales and Technical Operations teams during project kick-offs and closeout processes.

• Develop project documentation and liaise with vendors.

• Monitor procurement, equipment orders, deliveries, inventory, and the Bill of Materials.

• Schedule and participate in both internal and external project meetings.

• Assess project conversions and budgets against customer purchase orders and contracts.

• Provide administrative assistance to Technical Operations, Project Teams, local management, and Project Managers.

• Work with Accounts Receivable staff to initiate regular project billing, including AIA billing documents when applicable.

• Upload essential project documentation to enterprise document management systems.

• Act as the primary liaison between Project Management and Procurement.

• Coordinate with Shipping & Receiving regarding project deliveries.

• Facilitate the approval process for subcontractor/vendor quotes.

• Follow up on items that are unreceived or unpurchased.

• Review project financials and compile monthly cost reports.

• Complete tasks outlined in the project closeout checklist and reproduce necessary forms.

• Attend required training sessions for the department.

⛳️ Requirements

• High School Diploma or equivalent qualification.

• Over 5 years of experience in a Project Coordinator support role or similar project-related position.

• Proficiency in the MS Office suite, particularly Excel, Word, Outlook, PowerPoint, and Adobe.

• Familiarity with Accounting Systems.

• Required experience with project management software such as MS Project.

• Willingness and capability to mentor fellow team members.

• Ability to represent the Project Manager when necessary.

• Capacity to work in a team-oriented environment and in remote locations.

• Strong oral and written communication skills for conveying relevant project information.

• Ability to adapt to changing priorities.

• Proficient analytical and problem-solving skills.

• Ability to respond quickly and efficiently to project changes.

• Skill in fostering cooperation from diverse sources and departments.

• Excellent organizational abilities and task-switching skills.

• Capable of researching project-related issues and products.

• Ability to prioritize and execute tasks effectively in a high-pressure environment.

• AVIXA CTS or relevant industry certifications are a plus.

• A technical or business degree or equivalent work experience is preferred.

• Familiarity with Microsoft Teams.

• Experience with Dynamics 365.

• Background in General Contracting, Construction, Security, or Integration.

• Understanding of AIA and Prevailing Wage documents and processes.

• Client management skills.

• Strong financial acumen.

🏝️ Benefits

• Training classes as needed based on departmental requirements.

• Capability to work remotely.

• Collaborative team-oriented work environment.