Senior Project Coordinator – AV Integration

This is a fully remote position, open to applicants in Texas.

📋 Description

• Organize, manage, execute, and facilitate project activities throughout the entire project lifecycle

• Provide support for project logistics, planning, coordination, and financial aspects

• Assist in project kick-offs, equipment procurement and tracking, and closing procedures

• Develop project documentation and liaise with vendors

• Monitor procurement processes and facilitate project meetings

• Analyze project conversions and budgets in relation to customer purchase orders and contracts

• Collaborate with Sales and Project Management to address issues

• Offer administrative support to Technical Operations, Project Teams, and local management

• Help maintain compliance with Diversified policies, procedures, and standards

• Coordinate regular project billing with Accounts Receivable, including AIA billing documents when applicable

• Upload critical project documentation to enterprise document management systems

• Act as the primary liaison between Project Management and Procurement

• Assist in managing Bills of Materials for ongoing projects

• Coordinate project deliveries with Shipping & Receiving, including onsite deliveries and inventory management

• Provide daily assistance for equipment ordering, tracking, documentation, quote approvals, and delivery follow-ups

• Participate in both internal and external project meetings

• Evaluate project financials and prepare billing submissions

• Organize monthly cost reports and complete project closeout checklist tasks

• Reproduce forms necessary for project preparation

⛳️ Requirements

• High School Diploma or equivalent

• Over 5 years of experience in a Project Coordinator support role and/or related project role

• Proficiency in the MS Office suite, including Excel, Word, Outlook, PowerPoint, and Adobe

• Familiarity with Accounting Systems

• Experience with project management software such as MS Project is required

• Willingness and ability to mentor fellow team members

• Capable of performing work duties in both team-oriented environments and remote locations

• Effective oral and written communication skills for sharing relevant project information

• Ability to adapt to changing priorities

• Strong analytical and problem-solving skills

• Capacity to prioritize and execute tasks in a high-pressure setting

• Technical/business degree or equivalent work experience is preferred

• Familiarity with Microsoft Teams

• Knowledge of Dynamics 365

• Background in General Contracting, Construction, Security, or Integration

• Understanding of AIA and Prevailing Wage documents and processes

• Client management abilities

• Strong financial acumen

• AVIXA CTS or other relevant industry certifications listed under Education & Certifications

🏝️ Benefits

• Virtual position available within the U.S.

• Training classes provided as per departmental requirements

• Opportunity to mentor fellow team members