Senior Project Coordinator – AV Integration

This is a fully remote position, open to applicants in Nevada.

📋 Description

• Organize, manage, execute, and facilitate project activities across the entire project lifecycle.

• Support logistics, planning, coordination, and financial aspects of projects.

• Collaborate with Sales and Technical Operations teams.

• Assist with project kick-off meetings, equipment ordering, tracking, and the procedures for closing out projects.

• Develop project documentation and coordinate with vendors.

• Monitor procurement processes and schedules, and participate in project meetings.

• Evaluate project conversions and budgets in relation to customer purchase orders and contracts.

• Work with Sales and Project Management to address and resolve issues.

• Provide administrative assistance to the Technical Operations department, Project Teams, and local management.

• Ensure compliance with company policies, procedures, and standards.

• Collaborate with Accounts Receivable staff to initiate regular project billings, including AIA billing documents when necessary.

• Upload essential project documentation to enterprise document management portals.

• Act as the main liaison between Project Management and Procurement.

• Assist in managing Bills of Materials for ongoing projects.

• Organize project deliveries in conjunction with Shipping & Receiving.

• Coordinate onsite deliveries, inventory management, and other onsite tasks as required.

• Provide daily administrative assistance to Project Managers for equipment ordering, tracking, and documentation.

• Facilitate the approval process for subcontractor/vendor quotes.

• Verify equipment delivery status and follow up on items that have not been received or purchased.

• Participate in both internal and external project meetings.

• Review and prepare billing submissions for Accounts Receivable.

• Analyze project financials and compile monthly cost reports.

• Complete tasks outlined in the project closeout checklist.

• Reproduce necessary forms for project preparation.

• Attend mandatory training sessions.

⛳️ Requirements

• High School Diploma or an equivalent qualification.

• Over 5 years of experience in a Project Coordinator support role and/or a projects-related position.

• Proficiency in the MS Office suite, including Excel, Word, Outlook, PowerPoint, and Adobe.

• Familiarity with Accounting Systems.

• Required experience with project management software, such as MS Project.

• Willingness and ability to mentor other team members.

• Capability to work effectively in both team-oriented environments and remote settings.

• Strong oral and written communication skills to convey relevant project information.

• Ability to adapt to changing priorities.

• Strong analytical and problem-solving skills.

• Quick and efficient response to project adjustments and changes.

• Ability to garner cooperation from diverse sources and departments.

• Excellent organizational skills and the ability to switch tasks rapidly.

• Ability to research project-related issues and products.

• Strong prioritization and execution skills in high-pressure environments.

• AVIXA CTS or relevant industry certifications.

• A technical/business degree or equivalent work experience is preferred.

• Familiarity with Microsoft Teams and Dynamics 365.

• Background in General Contracting, Construction, Security, or Integration.

• Knowledge of AIA and Prevailing Wage documents and processes.

• Client management capabilities.

• Strong financial acumen.

🏝️ Benefits

• Comprehensive health and dental insurance.

• Retirement savings plan with company matching.

• Opportunities for professional development and training.

• Flexible work hours and remote work options.

• Generous paid time off and holiday schedule.