Senior Project Coordinator – AV Integration

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Organize, manage, execute, and facilitate activities related to projects throughout their lifecycle.

• Assist with project logistics, planning, coordination, and financial aspects.

• Collaborate with Sales and Technical Operations teams during project initiation and closure processes.

• Develop project documentation and liaise with vendors.

• Monitor procurement, equipment ordering, delivery, and related documentation.

• Schedule and participate in both internal and external project meetings.

• Analyze project conversions and budgets in relation to customer purchase orders and contracts.

• Work with Sales and Project Management to address project-related issues.

• Provide administrative assistance to Technical Operations, Project Teams, and local management.

• Ensure adherence to company policies, procedures, and standards.

• Collaborate with Accounts Receivable staff to initiate project billings, including AIA billing documents where applicable.

• Upload essential project documentation to enterprise document management systems.

• Act as the primary liaison between Project Management and Procurement.

• Aid in managing Bills of Materials for ongoing projects.

• Oversee project deliveries in collaboration with the Shipping & Receiving team.

• Coordinate onsite deliveries, inventory management, and other onsite activities as necessary.

• Facilitate the approval process for subcontractor/vendor quotes.

• Follow up on items related to purchase orders that have not been received or purchased.

• Review project financials and compile monthly cost reports.

• Complete tasks on the project closeout checklist.

• Reproduce necessary forms for project preparation.

• Work with project teams and supervisors to manage workload and tasks efficiently.

• Seek guidance from Project Managers and management regarding challenging or atypical situations.

⛳️ Requirements

• High School Diploma or its equivalent.

• AVIXA CTS or relevant Industry Certifications.

• Over 5 years of experience in a Project Coordinator support role or a related project role.

• Proficiency in the MS Office suite, particularly Excel, Word, Outlook, PowerPoint, along with skills in Adobe software.

• Familiarity with Accounting Systems.

• Experience using project management software, such as MS Project, is essential.

• Willingness and ability to mentor fellow team members.

• Capability to perform work duties in both team-oriented environments and remote settings.

• Strong oral and written communication skills for conveying relevant project information.

• Flexibility to adapt to changing priorities with ease.

• Analytical and problem-solving skills to manage daily demands and timelines effectively.

• Ability to respond promptly and efficiently to project adjustments and changes.

• Skills to foster cooperation from a diverse range of sources and departments within the organization.

• Highly organized, with the ability to switch tasks rapidly.

• Proficiency in researching project-related issues and products.

• Capability to prioritize and accomplish tasks in a high-pressure environment.

• A technical or business degree or equivalent work experience is preferred.

• Experience with Microsoft Teams.

• Familiarity with Dynamics 365.

• Background in General Contracting, Construction, Security, or Integration.

• Understanding of AIA, Prevailing Wage documents, and related processes.

• Strong client management abilities.

• Solid financial acumen.

• Ability to work in typical office conditions and utilize office equipment effectively.

• Capability to see closely, at a distance, with peripheral and depth vision.

🏝️ Benefits

• Remote position within the U.S.

• Access to training classes as required by department needs and management assignments.