Senior Project Controls Coordinator

This is a fully remote position, open to applicants in California, +5 more states.

📋 Description

• Establish and oversee projects within Project Farma’s PSA platform, encompassing budgets, staffing strategies, milestones, and schedules.

• Track timesheets, project financials, and utilization metrics; identify discrepancies prior to billing or reporting impacts.

• Maintain PSA reporting and dashboards for monitoring project progress, regional performance, and portfolio assessments.

• Act as the primary contact for Project Managers regarding PSA inquiries and provide training for new Project Managers.

• Collaborate with Project Managers and Finance to prepare monthly client accruals.

• Develop draft invoices for Project Manager evaluation and client submission.

• Organize project meetings, including agendas, minutes, action items, documentation, filing, and deliverable tracking.

• Create and distribute project status reports, client-ready materials, and internal updates.

• Assist with project close-out administration, financial reconciliation, and capturing lessons learned.

• Aid Regional Managers with reporting, staffing, scheduling, and consolidated project updates.

• Coordinate onboarding logistics for new Project Managers and consultants.

• Monitor regional utilization, billability, and project health metrics.

• Help with proposal formatting, templates, version control, staffing plans, rate tables, and submission logistics.

• Provide backup support for Salesforce entry and updates.

• Perform additional project, regional, or administrative responsibilities as assigned.

• Manage workload effectively across multiple projects and Project Managers within the designated region.

⛳️ Requirements

• Bachelor’s degree in business administration, operations, or a related field, or an equivalent combination of education and experience.

• Over 2 years of experience in project coordination, project administration, or regional/administrative support.

• Ideally, experience in professional services, consulting, or a life sciences environment.

• Preferred experience in supporting multiple managers or project teams simultaneously within a distributed or multi-region structure.

• Familiarity with PSA software; Kantata is preferred, or similar platforms such as Mavenlink, Certinia, Deltek, or Smartsheet.

• Proficient in Microsoft Office, especially Excel and PowerPoint.

• Knowledge of Salesforce or a comparable CRM for backup support.

• Strong organizational abilities and capacity to prioritize tasks across various projects and managers with minimal supervision.

• Excellent written and verbal communication skills, including interactions with clients.

• Discretion in handling confidential project, client, and financial data.

• Capability to work independently in a remote, matrixed environment across multiple states and time zones.

• Must be authorized to work in the United States on a full-time basis.

• No current or future work visa sponsorship.

• Must possess a valid driver’s license.

🏝️ Benefits

• Significant travel may be necessary to meet project and business requirements.

• Full-time employment.

• Remote work options available across specified U.S. states.