Sales, Events & Administration Coordinator – Hospitality

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Draft corporate proposals, quotations, contracts, and sales presentations.

• Follow up on corporate inquiries, sales prospects, and pending proposals.

• Maintain client databases, sales documentation, and corporate contracts.

• Assist with RFP submissions, sales reporting, and business development initiatives.

• Coordinate client meetings, appointments, and site tours.

• Provide support for group accommodations, meetings, and event inquiries.

• Create event proposals, confirmations, and function sheets.

• Manage event logistics in conjunction with hotel departments and clients.

• Keep event schedules, booking records, and follow-up activities organized.

• Offer daily administrative assistance to the General Manager across all three hotels.

• Oversee correspondence, meeting schedules, agendas, and minutes.

• Prepare management reports, presentations, and operational documentation.

• Track deadlines, follow up on pending tasks, and aid special projects.

• Maintain organized records and confidential information.

⛳️ Requirements

• Minimum of 2 years in sales coordination, hotel administration, front office, or executive assistant positions (hospitality experience preferred).

• Proficiency in Google Workspace / Microsoft Office Suite (Word, Excel, PowerPoint).

• Familiarity with hotel Property Management Systems (e.g., Opera, RMS, RoomMaster) or CRM platforms is a plus.

• Outstanding written and verbal communication skills in English, with professional telephone and email etiquette.

• Excellent organizational and time-management skills, with a demonstrated ability to manage tasks across multiple properties simultaneously.

• Reliable high-speed internet connection, quiet workspace, and backup power/internet solutions.

🏝️ Benefits

• Monday to Friday, from 8:00 AM to 5:00 PM Darwin time, including a one-hour break.