Senior Payroll Specialist

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Ensure that payroll operations are in compliance with labor laws, governmental regulations, and internal policies.

• Supervise payroll processing for international educators utilizing Tax Navigator for tax form preparation and submissions for school districts.

• Train and assist staff in adhering to compliant payroll procedures.

• Prepare and file certified payroll reports.

• Guarantee compliance with federal, state, and local wage regulations, including prevailing wage laws.

• Maintain comprehensive records and documentation for audits and Department of Labor requirements.

• Process timekeeping, wage calculations, tax withholdings, and benefit deductions for both U.S. and international personnel.

• Ensure payroll runs are timely and accurate, addressing any discrepancies or adjustments as necessary.

• Collaborate with HR regarding new hires, terminations, and changes to payroll.

• Prepare and present payroll reports for both internal and external audit purposes.

• Address audit inquiries and keep records up-to-date and compliant.

• Input and modify payroll information within the payroll system.

• Ensure correct tax withholding, reporting, and filing in accordance with IRS regulations.

• Coordinate with HR on the processing and reporting of benefit deductions.

• Respond to employee questions about payroll matters, paycheck details, deductions, and benefits.

• Provide guidance on wage and hour policies, overtime regulations, and certified payroll processes.

• Manage international tax statuses and conduct annual tax orientation for new teachers.

• Supply school districts with teacher details, including experience, salary, tax treaty status, and non-resident classification.

• Compile and deliver tax information and forms during weekly orientation sessions.

• Act as the primary contact for payroll inquiries from school districts.

⛳️ Requirements

• Only candidates residing in North Carolina will be considered.

• Proficiency in Microsoft Excel is required.

• Experience with payroll software systems is essential.

• Prior experience in processing international payroll using Tax Navigator is preferred.

• Expertise in payroll software and systems is necessary.

• Strong knowledge of federal and state wage and hour laws, including prevailing wage statutes.

• Experience in preparing and submitting certified payroll reports for government contracts is required.

• A high level of accuracy is essential, particularly in complex payroll calculations.

• Ability to prioritize tasks and meet deadlines in a dynamic environment.

• Commitment to maintaining confidentiality of employee payroll and personal information.

• An Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.

• Certified Payroll Professional (CPP) designation is preferred.

• An enthusiasm for global perspectives, languages, cultures, and travel is encouraged.

• Flexibility with time and energy, along with a willingness to extend beyond daily expectations, is important.

• Participation with cameras on during Zoom meetings is required.

• A belief that global education should be accessible to everyone is essential.

🏝️ Benefits

• Comprehensive benefit coverage for medical, dental, and vision.

• Company-sponsored long-term disability insurance.

• Company-sponsored short-term disability insurance.

• Company-sponsored life insurance.

• Paid maternity and paternity leave.

• Generous vacation policy along with separate sick time.

• Wellness program available.

• Adoption assistance provided.

• Infant-At-Work and Bring Your Dog to Work programs.

• Cell phone reimbursement offered.

• Fully-stocked kitchen for employees.

• Volunteer time off available.

• Professional development funds to support growth.

• Flexible work arrangements and options for remote work.