Senior Office Management Specialist

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Deliver top-tier administrative and office management assistance to the Assistant Secretary, Principal Deputy Assistant Secretaries, Deputy Assistant Secretaries, and other senior officials within the NEA.

• Answer, schedule, direct, and respond to phone calls; appropriately manage inquiries or refer them to the right sources.

• Oversee the schedules of senior officials and coordinate meetings, appointments, and briefing documents.

• Organize oral briefings and ensure all meeting participants are adequately informed.

• Handle social engagements that are part of official duties.

• Manage intricate and last-minute travel arrangements, including scheduling appointments, booking hotels, and dealing with passports, visas, and travel advances.

• Prepare travel vouchers, authorizations, itineraries, and expense estimates.

• Maintain familiarity with E2 Travel Solutions and assist in processing electronic travel vouchers and expense documentation.

• Act as the liaison between senior officials, their teams, and other Department offices.

• Keep colleagues and NEA leadership updated on plans, commitments, activities, and pertinent matters.

• Relay and clarify instructions to staff and Department officials.

• Conduct information searches, gather data, and perform initial analyses.

• Take and transcribe notes during meetings.

• Execute special assignments demanding tact, diplomacy, and knowledge of the perspectives of senior leadership.

• Draft correspondence, telegrams, memoranda, briefing papers, and reports in line with Department style guidelines.

• Review, route, compose, process, and edit written communications and correspondence.

• Maintain files for correspondence, office documentation, and records.

• Utilize both classified and unclassified computer applications as well as Microsoft applications.

• Undertake other authorized duties related to the job as assigned.

⛳️ Requirements

• A minimum of 5 years of experience with the Department of State or a similar agency performing administrative and policy functions.

• Comprehensive understanding of Department of State operations.

• Significant overall office management experience.

• Experience as a senior-level secretary or office manager, demonstrating effectiveness under pressure.

• Proficient in using personal computers and familiar with general administrative practices.

• Exceptional writing and communication abilities.

• Capability to work efficiently in a dynamic environment and respond to swiftly changing demands.

• Proven experience with both classified and unclassified computer applications.

• Proficiency in Microsoft applications, particularly Word and Excel.

• Ability to exercise a high level of judgment, discretion, tact, and diplomacy when assisting senior government officials.

• Skill in managing complex executive schedules, correspondence, meetings, travel, and competing priorities.

• Security Clearance: TS/SCI.

• Must meet pre-employment qualifications set by Cherokee Federal.

🏝️ Benefits

• Medical

• Dental

• Vision

• 401K

• Additional potential benefits as provided