Senior Manager, Global Meeting Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the congress portfolio and spearhead the planning and execution of medical and scientific congresses, such as AAN, AES, EEC, and MDS.

• Define objectives, plans, responsibilities, timelines, and success metrics for meetings both domestically and internationally.

• Maintain an integrated congress calendar and track critical-path milestones encompassing abstracts, exhibits, housing, registration, freight, and printing.

• Coordinate with stakeholders on decisions and interdependencies while proactively addressing conflicts.

• Oversee and mentor the Meeting Planner, establishing priorities, ownership, and standards for execution.

• Ensure redundancy and onsite coverage for essential congresses.

• Cultivate relationships with vendors related to meeting management, exhibits/booths, A/V and production, freight, and housing/registration.

• Set expectations and checkpoints for vendors, enforce lead times, hold them accountable, and monitor expenditures against the budget.

• Supervise onsite staffing, materials, production, logistics, and real-time troubleshooting.

• Assist with logistics for speaker engagement, including travel, honoraria, and contracts in collaboration with Medical Affairs and Legal/Compliance.

• Document performance, stakeholder feedback, and lessons learned to enhance future events.

• Implement congress activities in compliance with relevant requirements, including the PhRMA Code, Sunshine Act/Open Payments, and fair-market-value standards.

⛳️ Requirements

• Minimum of 8 years of experience in managing events or congresses within the life sciences, biotech, healthcare, or similarly regulated sectors.

• Direct involvement with large-scale medical or scientific congresses is essential.

• Proven experience in people management or a strong readiness to lead and develop a direct report.

• Established ownership of congress budgets and coordination with third-party vendors.

• Outstanding planning and organizational capabilities.

• Strong judgment and sense of ownership.

• Clear and direct communication skills across various functions, geographies, and time zones.

• Ability to swiftly adapt to changing priorities while ensuring quality and execution.

• Familiarity with industry compliance requirements is advantageous.

• Willingness to travel both domestically and internationally according to the congress schedule.

• Proficient in regular use of computers, devices, and office equipment; effective communication; occasional physical movement; screen work; basic hand coordination; and sustained focus.

🏝️ Benefits

• 99% of the premium covered for medical, dental, and vision insurance plans.

• Company-funded life insurance.

• Accidental Death & Dismemberment (AD&D) benefits.

• Disability benefits.

• Optional plans to customize coverage.

• Dollar-for-dollar 401(k) match up to 6% on eligible contributions.

• Long-term stock incentive options.

• Employee Stock Purchase Plan (ESPP).

• Discretionary quarterly bonuses.

• Highly flexible wellness benefits.

• Generous paid time off (PTO).

• Paid holidays.

• Company-wide shutdowns.