Senior IP Admin Analyst – Patent Docketing

This is a fully remote position, open to applicants in Arizona, +4 more states.

📋 Description

• Offer support in filing and prosecution through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management.

• Collaborate with internal and external stakeholders in a virtual, highly matrixed, and global setting.

• Organize and prioritize tasks and responsibilities to meet goals while complying with organizational policies and procedures.

• Manage incoming and outgoing domestic and international communications using IP management software.

• Review and submit prosecution-related documents to the USPTO at all prosecution stages.

• Coordinate and ensure timely instructions to foreign agents for non-US patent or trademark prosecution deadlines.

• Create, manage, and maintain customer documents, which includes scanning, filing, retrieving, sending requested documents, handling unfiled matters, file intakes, and file transfers.

• Prepare documents for signatures and collaborate with customer contacts to meet patent-office requirements, including IP applications, IDS, formalized priority claims, ADS, Power of Attorney, PCT forms, and other necessary forms.

• Maintain customer dockets, generate reports, and communicate regarding application deadlines and status.

• Develop and sustain a working knowledge of domestic and international intellectual property office rules and procedures.

• Assist in creating policies and procedures aimed at quality improvement.

• Document and monitor daily activities in the time-tracking system within established deadlines and SLAs.

• Collaborate with business areas to fulfill customer expectations and agreed or required service levels.

⛳️ Requirements

• Associate's Degree or equivalent relevant work experience.

• A minimum of 2 years of experience in patent docketing.

• Proficiency in using IP management software.

• Experience with Microsoft Suite: Outlook, Word, and Excel.

• At least 2 years of experience with Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.

• Experience in U.S. and foreign patent docketing as well as trademark filing and prosecution.

• A paralegal certificate from an ABA-approved program is an advantage.

• Work experience in the pharmaceutical industry is preferred.

• This position is subject to U.S. export control requirements under EAR and ITAR.

• This is a full-time, permanent role.

🏝️ Benefits

• Eligibility for bonus earnings.

• Medical insurance coverage.

• Dental insurance coverage.

• Prescription drug coverage.

• Life insurance benefits.

• 401k plan with matching contributions.

• Long-term disability coverage.

• Paid vacation time.

• Paid sick leave.

• Volunteer time off.

• Discount programs available.

• Competitive remuneration package.