Document Control Analyst, Delivery Program

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Create a dependable, governed source for PMO policies, processes, procedures, templates, and project-delivery documentation.

• Enhance uniformity in how project teams organize, name, revise, preserve, and access records throughout the lifecycle.

• Provide visibility into documentation quality, compliance, and corrective measures for Delivery Program leadership.

• Facilitate the use of appropriate platforms and workflows for design, construction, and controlled records by project teams and partners.

• Oversee, maintain, and continually enhance the Center of Excellence document library.

• Establish, manage, and sustain document-control systems and project records across the project portfolio.

• Implement the Document Control Plan, project folder structures, file naming conventions, retention policies, and revision-control standards.

• Coordinate the intake, identification, distribution, revision, archiving, and retrieval of documents.

• Keep accurate document registers and revision histories.

• Evaluate documents and records for accuracy, completeness, metadata, naming, version status, and appropriate storage locations.

• Advise project teams on the practical application of document-control standards and sanctioned systems.

• Assist in the controlled management of design documents, drawings, specifications, RFIs, submittals, meeting records, change documentation, closeout records, and related project files.

• Conduct regular audits and quality assessments; document findings, track corrective actions, and escalate recurring compliance issues.

• Collaborate with project leadership, design, construction, controls, commissioning, and external partners to address document-control challenges.

• Maintain internal process documentation and job aids, recommending updates as necessary.

• Act as a subject matter expert for SharePoint, Procore, and future data-management platforms.

• Train users on folder structures, naming conventions, revision controls, and system utilization.

• Generate reports on document quality, audit outcomes, adoption, exceptions, and corrective action statuses.

• Identify opportunities to streamline workflows, minimize duplication, enhance searchability, and reinforce record integrity.

• Perform general administrative tasks, including data entry, reporting, and user support.

⛳️ Requirements

• A minimum of 4 years of document control experience in engineering, architectural, construction, infrastructure, or similarly technical project environments.

• Proven independent responsibility for document registers, revision control, audits, and project-team support.

• Familiarity with construction and design documentation, including drawings, technical specifications, RFIs, submittals, revisions, and transmittals.

• Experience with Procore, SharePoint, and similar document-control systems such as Autodesk Forma Data Management.

• Strong organizational skills, attention to detail, follow-through, and sound judgment in managing controlled records.

• Excellent written and verbal communication skills.

• Confidence in training users with diverse technical backgrounds.

• Eligibility to work in the United States is required.

• Successful completion of a comprehensive drug and background screening is necessary.

• A bachelor's degree in a related field is preferred.

• Over 5 years of experience supporting complex, multi-project capital programs is preferred.

• Experience in administering SharePoint and Procore document-control practices, training users, and conducting documentation compliance audits is preferred.

• Familiarity with document-control governance, quality assurance, retention practices, and audit processes is preferred.

• Ability to interpret technical terminology and collaborate effectively with design, construction, and project-delivery teams is preferred.

• Willingness to travel up to 25%.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401K program.

• Flexible spending accounts.

• Cell phone subsidy.

• Peer-to-peer recognition and rewards programs.

• Company events, game nights, happy hours, and barbecues.