Senior GTM Operations Specialist

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Provide support for core planning, operational rhythms, budget management, vendor engagement, and governance activities within the GTM Excellence organization, which encompasses Marketing, Revenue Operations, and Enablement.

• Report directly to the Head of Portfolio & Operations PMO, or another equivalent role to be determined.

• Oversee essential reporting artifacts throughout the GTM Excellence operational cycle, including Weekly Business Reviews (WBRs), Monthly Business Reviews (MBRs), annual planning deliverables, and associated governance materials.

• Organize and sustain operational cadences and logistics, which include All Hands meetings, planning forums, Pipeline Council events, and other recurring business activities.

• Establish and uphold governance mechanisms, content standards, process documentation, Standard Operating Procedures (SOPs), templates, and collaboration resources.

• Identify operational risks, process deficiencies, and opportunities for streamlining; propose and implement sanctioned enhancements.

• Collaborate with stakeholders across GTM Excellence to address process inquiries and facilitate the execution of organizational priorities.

• Propel process enhancements that minimize manual effort and enhance consistency, visibility, and follow-through.

• Manage and monitor expenditures across GTM priority areas, supporting a multi-million-dollar budget portfolio in collaboration with Marketing, Finance, Accounting, and Procurement.

• Maintain records of the budget, reporting, forecasting inputs, and metrics related to budget utilization.

• Oversee expenses, process invoices, and ensure timely spending execution in accordance with Convera policies.

• Identify budget discrepancies, risks, and unusual spending trends; evaluate root causes and suggest corrective actions.

• Assist with annual OPEX planning by preparing budget inputs and consolidating data from budget owners.

• Act as the operational lead for the budgeting system, including vendor coordination, user assistance, system management, process documentation, and guidance to budget owners.

• Manage vendor contracts across Revenue Operations, Sales, and Marketing, keeping track of renewals, purchase orders, expiration dates, and budget implications.

• Coordinate purchase orders, renewals, onboarding, and deprecation decisions with budget owners and Procurement.

• Facilitate compliant onboarding and invoicing of contractors and vendors.

• Advise stakeholders on contract lifecycle processes, spending approvals, and necessary procedural steps.

• Monitor vendor expenditures against forecasts to help avert overspending and support monthly budget management.

⛳️ Requirements

• Bachelor’s degree or equivalent professional experience.

• Extensive background in GTM operations, business operations, planning, budget management, procurement operations, or a related field.

• Proven ability to assess budget, vendor, or planning challenges, identify underlying issues, and propose effective solutions.

• Strong knowledge of GTM operations, budgeting practices, vendor lifecycle processes, and operational governance.

• Experience collaborating with cross-functional stakeholders such as Finance, Procurement, Accounting, Marketing, Sales, Revenue Operations, Enablement, or business operations teams.

• Familiarity with budget management tools, procurement systems, reporting tools, or GTM operations platforms; experience with Allocadia is preferred.

• Strong analytical and quantitative capabilities, with a knack for utilizing data, reporting, and business context to aid decision-making.

• Demonstrated ability to work independently, manage recurring monthly tasks, and escalate risks or decisions at appropriate times.

• Strong stakeholder management abilities, including advising business partners on processes, articulating requirements clearly, and achieving alignment across teams.

• Creative problem-solver with a growth mindset who seeks ways to simplify processes and enhance operational effectiveness.

• Comfortable navigating ambiguity while applying established policies, procedures, and sound judgment.

• Excellent written and verbal communication skills, with the capacity to create clear documentation, reporting, and stakeholder updates.

🏝️ Benefits

• Competitive salary.

• Opportunity to earn a bonus based on performance.

• Excellent career growth and development opportunities within a global organization.

• Flexible working approach (hybrid/remote).

• 25 days of annual leave plus additional time off for volunteering (5 days/year).

• Three "wellness days" each year in addition to holidays.

• A comprehensive benefits package.