Senior Grants Manager – Policy Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete lifecycle of both federal and state grants, encompassing pre-award planning, funding research, proposal formulation, budgeting, award acceptance, and post-award administration.

• Supervise intricate grant-funded programs to ensure adherence to grant stipulations, program goals, and regulatory standards.

• Manage projects and coordinate grant-related deliverables, including applications, compliance documentation, reimbursement packages, data analysis, and performance reporting.

• Assist clients with processes related to HUD, DOT, EPA, FEMA, EDA, and state grants.

• Research grant opportunities and provide strategic insights on competitive funding pursuits.

• Lead or assist in proposal development, which includes narratives, compliance reviews, engineering data, mapping, benefit-cost analyses, and environmental documentation.

• Monitor and interpret changes in regulations, including OMB Uniform Guidance, federal notices, and agency directives.

• Create and maintain grant policies, procedures, SOPs, policy frameworks, and program guidelines.

• Facilitate policy implementation through written guidance, training, and change management.

• Conduct compliance reviews, readiness assessments, subrecipient oversight, financial monitoring, procurement compliance, and audit-readiness activities.

• Identify compliance and implementation risks, devising mitigation strategies and corrective action plans.

• Develop and implement internal controls and participate in quality assurance initiatives.

• Manage contracts, risk management, staffing forecasts, level-of-effort estimates, billing, and accounts receivable.

• Communicate with clients and conduct formal project evaluations.

• Oversee the performance of team members and sub-consultants.

• Develop and monitor grant budgets, analyze finances, reconcile expenditures, and review project costs.

• Prepare and review narrative and financial reports for funding authorities.

• Maintain grant records and documentation for oversight, reporting, and auditing purposes.

• Advise municipal, state, tribal, nonprofit, and institutional clients on compliance, funding strategies, eligibility, procurement, and cost reasonableness.

• Design and deliver training sessions, workshops, and reference materials.

• Establish client relationships and act as the primary contact for grant inquiries and technical assistance.

• Collaborate with finance, legal, program management, and technical teams.

• Mentor junior staff and encourage knowledge sharing.

• Support business development through proposals, client engagement, and guidance on resilience, recovery, and infrastructure funding.

• Define project scope, objectives, requirements, estimates, schedules, and budgets.

• Review deliverables to ensure quality control and quality assurance.

• Coordinate both internal and external project communications.

• Track time and budgets against baselines and approve line-item expenditures.

• Review consultant invoices and manage accounts payable for assigned projects.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor's degree in a relevant field such as public administration, finance, or business management.

• A Master’s degree is preferred.

• Over 12 years of experience managing grants, ideally including CDBG, FEMA HMGP, FEMA BRIC, EPA, EDA, Department of Education, HRSA, ARPA, and IIJA grants.

• Demonstrated experience managing federal grants, preferably within a contracting or consulting framework.

• Comprehensive understanding of federal grant regulations, policies, and procedures, particularly OMB Uniform Guidance (2 CFR 200).

• Strong financial expertise with experience in budget formulation, financial analysis, and reporting.

• Familiarity with benefit-cost analysis methods applicable to various state and federal agencies.

• Excellent organizational abilities and a keen attention to detail.

• Strong analytical and problem-solving skills.

• Exceptional written and verbal communication capabilities.

• Proficiency in grant management software and financial management systems.

• Desirable familiarity with program evaluation methodologies and performance measurement frameworks.

• Professional certifications are advantageous.

• Capability to manage and mentor teams effectively.

• Ability to work both independently and collaboratively with peers and teams.

• Proficiency in managing contracts and invoices.

• Ability to accurately create work products and reports within project timelines.

• Ability to define and deliver outputs and execute initiatives across grants management programs.

• Working knowledge of current federal grant application portals.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

🏝️ Benefits

• Full-time employment.

• Opportunities for professional development and training.

• Mentoring and knowledge-sharing initiatives.

• Collaborative work environment.

• Remote work arrangement.