Senior Grants Administrator, Pre-Award

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Act as a key pre-award collaborator with faculty and unit administrators.

• Oversee the comprehensive grant submission process from start to finish.

• Analyze intricate Funding Opportunity Announcements, develop proposal checklists and submission timelines, and ensure that administrative milestones are achieved.

• Support faculty in gathering, formatting, and reviewing biosketches, details of current and pending support, facilities and resources, letters of support, and subaward packages.

• Draft, prepare, and revise comprehensive proposal budgets and justifications.

• Complete administrative documents and upload finalized proposal packages into sponsor systems and UVA’s eRA system.

• Act as a subject matter expert in research administration, providing guidance on policy and compliance.

• Evaluate proposals for adherence to University, State, and sponsor guidelines.

• Manage post-submission requests, including Just-In-Time documentation, PI transfers, pre-award spending approvals, RPPRs, and non-competing continuations.

• Perform other tasks as assigned.

• Report directly to the Associate Director of Pre-Award.

⛳️ Requirements

• A Bachelor's degree is required; four additional years of relevant experience may be considered in lieu of a degree.

• A minimum of five years of experience in grant and contract management.

• Capability to support pre-award grants and contracts within a higher education research administration context.

• Familiarity with FAR, Uniform Guidance, sponsor guidelines, and pertinent state, federal, and university regulations, policies, and practices.

• Excellent customer service skills and proactive communication abilities.

• Great attention to detail regarding deadline-driven tasks.

• Proficient in compiling, formatting, reviewing, and submitting proposal documents and budgets.

• Must not require employment sponsorship at this time.

• Successful completion of a background check is mandatory prior to employment.

• A resume and cover letter are required for application submission.

• A minimum of three references are required; five references are preferred via SkillSurvey.

🏝️ Benefits

• This is a benefited position.

• University benefits are available; further details can be found at hr.virginia.edu/benefits.