Senior Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver extensive administrative and strategic assistance to the Chief Technology & Product Officer.

• Oversee executive priorities, communication, organizational tasks, and confidential administrative duties.

• Collaborate with senior leaders, internal stakeholders, university personnel, assistants, and outside partners.

• Draft and disseminate correspondence, memoranda, and reports.

• Address and resolve complex and non-routine inquiries on behalf of the supported executive.

• Gather and distribute materials for the Audit Committee and manage logistics for Committee meetings.

• Direct inquiries to the relevant staff members.

• Handle executive expenses, reimbursements, and related financial reporting.

• Proactively oversee the executive's calendar, appointments, meetings, travel arrangements, itineraries, and logistics.

• Engage in leadership meetings to document action items, monitor progress, and follow up with stakeholders.

• Assist with phone management, payroll, and accounts payable.

• Coordinate meetings and events for the Technology and Product organization, including all-hands meetings, scheduling, logistics, communications, and presentation materials.

• Execute other assigned duties and special projects.

⛳️ Requirements

• Over 7 years of executive administrative experience supporting C-level executives.

• Experience in assisting senior executives within technology, product, or operations organizations, ideally CIO, CTO, CPO, or other C-suite roles.

• Capability to manage intricate executive calendars, adapt to shifting priorities, and handle multiple competing deadlines with agility and discretion.

• Skill in managing sensitive information, tracking action items, and ensuring follow-through among executive leadership teams.

• Willingness and ability to thrive in a fast-paced environment.

• Competence in prioritizing tasks and delivering results.

• Proficient in computer and word processing applications.

• Strong skills in computer applications, including Excel, PowerPoint, Outlook, and Word.

• Exceptional oral and written communication abilities.

• Capacity to travel occasionally when business requirements arise.

• A Bachelor’s Degree is preferred.

• Willingness to work over 40 hours per week when business demands necessitate.

🏝️ Benefits

• Medical, dental, vision, life, and disability insurance plans.

• Well-being incentives.

• Parental leave.

• Paid time off.

• Certain paid holidays.

• Flexible spending account (FSA).

• Health savings account (HSA).

• 401(k) retirement plan.

• Employee Stock Purchase Plan.

• Tuition assistance.

• Discounts on entertainment and retail.

• Overtime pay for eligible non-exempt employees.

• Reasonable accommodations per ADA policies.