Senior Events Manager

This is a fully remote position, open to applicants in District of Columbia, +21 more locations.

📋 Description

• Execute corporate and customer-focused events for Quorum, encompassing trade shows, sponsored conferences, booths, VIP receptions, and client events.

• Oversee event logistics from contract signing through to teardown, including venue selection, booth construction, audiovisual needs, catering, travel, hotel accommodations, registration, and shipping.

• Develop event timelines and run-of-show plans, ensuring that items are shipped or arrive punctually.

• Create and monitor event budgets from the initial quote to the final invoice.

• Ensure events remain within approved budgets, highlight any overruns, and finalize financials within 30 days.

• Formulate staffing plans that encompass Sales, BDRs, executives, and Product teams.

• Conduct pre-event briefings to discuss objectives, target accounts, meetings, booth responsibilities, talking points, and lead capture strategies.

• Identify venues and negotiate contracts while adhering to approved budget limits.

• Manage relationships with venues, agencies, contractors, and third-party organizers.

• Ensure Quorum receives all purchased sponsorship deliverables.

• Coordinate pre-event outreach and post-event follow-up in collaboration with Marketing Operations and the BDR team.

• Work alongside Marketing Operations on lead routing and follow-up to enhance pipeline development.

• Report on attendance, leads, pipeline, and ROI for each event.

• Conduct post-event retrospectives and document opportunities for improvement.

• Develop repeatable event playbooks that include checklists, timelines, vendor directories, and briefing templates.

• Report to the Senior Manager of Events and Engagement while collaborating with Sales, BDRs, Marketing Operations, executives, Product teams, vendors, and venue personnel.

⛳️ Requirements

• 1–3 years of experience managing events, with direct responsibility for logistics and budgets for trade shows, conferences, booths, and VIP events.

• Experience collaborating with sales teams in a B2B environment.

• Preference for candidates with experience in B2B software or events related to Washington, DC associations and public affairs.

• Experience in managing projects with day-to-day use of tools like monday.com, Asana, or similar platforms to oversee event timelines and tasks.

• High standards for event details, encompassing booths, signage, guest lists, and follow-up communications.

• Strong interpersonal skills and proactive communication with Sales, BDRs, executives, vendors, and venue staff.

• Audience- and account-focused approach, with an understanding of target accounts and customers attending each event.

• Capability to utilize AI for event tasks while reviewing its output prior to distribution.

• Proven ability to set and achieve event objectives involving budgets, staffing, briefings, and lead generation.

• Proficient in coordinating efforts among Sales, BDRs, executives, Product teams, Marketing Operations, vendors, contractors, and AI resources.

• Ability to make quick and sound decisions onsite when plans need to be adjusted.

• Must be able to work in the specified hiring states and comply with relevant U.S. government contractor regulations.

🏝️ Benefits

• On Target Earnings (OTE) ranging from $75,000 to $90,000 annually, calculated based on salary and bonuses.

• Full-time position with a commitment of up to 40 hours per week.