Event Manager

This is a fully remote position, open to applicants in Poland.

📋 Description

• Plan and execute in-person, hybrid, and virtual conferences from initial concept to final completion.

• Take ownership of event timelines, logistics, and technical production, ensuring effective coordination with venues, suppliers, and external agencies.

• Collaborate with the Technology Team to coordinate conference programs and provide support to speakers throughout their engagement.

• Oversee conference budgets, manage revenue forecasts, costs, and settlements.

• Handle ticket sales, including developing pricing proposals, setting sales targets, managing registration platforms, and communicating with attendees.

• Create and implement conference promotion strategies in collaboration with the Marketing and Growth Teams.

• Monitor ticket sales and campaign effectiveness, making adjustments to meet attendance and revenue objectives.

• Negotiate with suppliers and manage contracts in coordination with legal advisors.

• Ensure a seamless and inclusive experience for participants and speakers, addressing operational challenges during events.

• Assess conference outcomes and participant feedback to enhance future editions.

• Develop and expand Callstack’s international events program, with a focus on the US and Europe, including Poland.

• Establish partnerships with technology partners, speakers, and communities, while nurturing relationships with potential Callstack clients.

⛳️ Requirements

• Demonstrated experience in organizing and co-hosting international technology events, including meetups and partner events; experience within the US market is especially advantageous.

• Strong project management capabilities, with the ability to coordinate multiple timelines, suppliers, and stakeholders effectively.

• Proven track record of securing sponsorships and partnerships, collaborating with Sales and Marketing to drive [text incomplete in posting].

• Hands-on experience using CRM and reporting tools to manage event leads, follow-up, and commercial outcomes.

• Experience in managing event budgets, controlling expenses, and reporting financial results.

• Familiarity with ticket sales processes, registration platforms, and attendee communication.

• Background in coordinating event promotion and collaborating with marketing teams.

• Proficient in using event management platforms, spreadsheets, and analytics tools to track performance.

• Excellent relationship-building and communication skills, with experience in coordinating international partners, sponsors, co-hosts, speakers, and suppliers, while aligning expectations and negotiating commitments across organizations and time zones.

• Strong attention to detail and a proactive approach to problem-solving.

• Ability to remain calm, make decisions, and adapt swiftly during live events.

• Proficient in English, both written and spoken, at C1 level or higher.

• Willingness to travel internationally on occasion.

• Familiarity with React Native and software development audiences is a plus.

• Experience in delivering hybrid or virtual events is a plus.

• Knowledge of CRM and marketing analytics tools, such as HubSpot and Google Analytics, is a plus.

• Valid authorization to work in Poland or the European Union without the need for visa sponsorship.

🏝️ Benefits

• 24 paid days off & 30 days of paid sick leave.

• Fully-covered life insurance.

• Private healthcare for you and your family.

• Complimentary access to a mental health platform - Helping Hand.

• Multisport Card or monthly allowance for other sports activities.

• Individual Wellbeing & Development Budget.

• Monthly lunch allowance.

• Reimbursement for accounting costs.

• Flexible working hours and the option for fully remote work.

• A modern office located in the center of Wrocław.

• Exciting team events and activities.

• Company-wide workation and team-building workshops.

• High-quality hardware - Apple devices.