Events Planner

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of planning, logistics, and communication for events hosted by Drips, as well as industry events that Drips attends or sponsors, including the Sales Kickoff and Executive Advisory Council.

• Manage multiple events concurrently and create standardized checklists and templates.

• Handle all event logistics, encompassing hotels, travel arrangements, dinners, transportation, activities, guest lists, and special requests.

• Develop plans, timelines, and run-of-show documents for industry exhibitions, Sales Kickoff, incentive programs, and other gatherings.

• Source, negotiate, and oversee hotels, venues, caterers, travel providers, and event partners while monitoring deposits and deadlines.

• Coordinate travel, schedules, and preferences with executives, assistants, and guests from the invitation stage through to follow-ups.

• Act as the primary source of truth for event details, deadlines, and responsibilities.

• Update Marketing, Sales, Customer Success, Finance, and executives on any changes and requirements; proactively address open decisions early.

• Collaborate with Content and Field Marketing on event promotion and scheduling pre-event meetings.

• Manage event budgets and track expenditures against the plan, including registrations, sponsorship payments, and dinner reservations.

• Coordinate booth setup, shipping, and swag requirements with vendors.

• Oversee post-event reporting on expenses, results, feedback, and recommendations for optimization.

• Travel to approximately 3 to 6 Drips-hosted events annually, managing on-site details, resolving issues in real time, and supporting teams, executives, and vendors.

• Report directly to the VP of Marketing.

⛳️ Requirements

• 3 to 5 years of experience in event management, event marketing, corporate events, or a similar role.

• Proven experience managing events from start to finish, covering travel, hotels, venues, dining, and on-site operations, ideally for executive-level or high-touch audiences.

• Exceptional written and verbal communication skills, with a demonstrated ability to keep cross-functional teams and executives informed.

• Experience managing vendors, contracts, and budgets.

• Familiarity with event and project management tools, as well as CRM systems, such as ClickUp, Salesforce, and the Microsoft suite.

• Willingness to travel for Drips-hosted events, including some evenings and weekends.

• A Bachelor's degree is preferred, or equivalent experience.

• Helpful, but not mandatory: experience with events in healthcare, insurance, or financial services.

🏝️ Benefits

• Opportunity to travel and support approximately 3 to 6 Drips-hosted events each year.

• Willingness to travel for Drips-hosted events, including some evenings and weekends.