Senior Administrative Assistant, Joint Clinical Committees – 12 Month Contract

This is a fully remote position, open to applicants in Canada.

📋 Description

• Provide administrative assistance to the Executive Vice President, Joint Clinical Committees, and Vice President, FPSC

• Organize meetings and oversee departmental administrative tasks

• Assist working groups and steering committees

• Draft and refine correspondence and high-level documents, such as e-newsletters, meeting minutes, agendas, and PowerPoint presentations

• Handle invoices and contracts with discretion, meticulous attention to detail, and political sensitivity

• Communicate effectively with a diverse group of team and committee members

• Coordinate team-building events

• Oversee team communication channels

• Develop and sustain relationships and alliances

• Employ problem-solving techniques to address operational and interpersonal challenges

• Prioritize tasks, track work, identify errors, and conduct quality assessments

⛳️ Requirements

• Completion of high school education complemented by post-secondary courses in business and secretarial studies, workshops, or seminars, along with one year of relevant experience; OR equivalent pertinent work experience in place of post-secondary education

• Exceptional writing skills with the ability to create clear, concise, and comprehensive written communications

• Strong judgment in prioritizing tasks, identifying issues, and determining necessary actions under pressure and tight deadlines

• Outstanding interpersonal, oral communication, and relationship management abilities

• Capability to manage multiple major tasks and projects simultaneously

• Proficiency in addressing various issues, navigating unclear situations, and balancing conflicting demands, while seeking leadership guidance as necessary

• Excellent computer proficiency in Word, PowerPoint, Outlook, and Excel

• Ability to work independently as well as collaboratively within a team

• Experience in fostering team-building and social connections within a virtual team is a plus

🏝️ Benefits

• Remote work arrangement

• Opportunities for team-building activities and social interactions within a virtual team

• Commitment to creating an inclusive and diverse community focused on equity, diversity, and inclusion

• Support for truth and reconciliation efforts and culturally safe care initiatives