Executive, Administrative Assistant

This is a fully remote position, open to applicants in Spain.

📋 Description

• Deliver proactive administrative assistance to senior leadership and clinical management.

• Oversee intricate calendars, meetings, and conflicting priorities.

• Arrange national and international travel, encompassing itineraries, accommodation, and necessary documentation.

• Organize both internal and external meetings, conferences, congresses, and corporate events.

• Facilitate meetings and activities involving pharmaceutical companies, sponsors, investigators, hospitals, and other external partners.

• Prepare and manage expense reports, corporate credit card expenditures, invoices, and associated documentation.

• Assist Principal Investigators/Oncologists with advisory boards, conferences, speaking engagements, and other professional endeavors.

• Serve as a vital point of contact between clinics, departments, leadership, and external stakeholders.

• Maintain precise electronic files, trackers, records, and administrative documentation.

• Anticipate scheduling conflicts and shifting priorities, ensuring effective communication with all involved parties.

• Manage confidential and sensitive information with utmost professionalism and discretion.

⛳️ Requirements

• Bachelor's degree.

• Minimum of 3 years of relevant administrative experience.

• Prior experience supporting senior executives and collaborating with various organizational levels.

• Fluent in both English and Spanish, with proficiency in written and spoken forms.

• Exceptional organizational abilities and meticulous attention to detail.

• Experience in coordinating international travel, meetings, conferences, or large-scale professional events.

• Capacity to manage multiple priorities and deadlines in a dynamic environment.

• Proactive, independent, and solution-driven mindset.

• Outstanding communication and interpersonal skills.

• High level of discretion regarding confidential information.

🏝️ Benefits

• Flexible Benefits Package.

• 30 working days of annual leave.

• Option to work entirely remotely or in a hybrid format.