Administrative Specialist – Administration, 25 hours/week

This is a fully remote position, open to applicants in Germany.

📋 Description

• Generate quotations based on production specifications and ensure accurate calculations

• Create clear and transparent quotations for clients

• Maintain adequate liquidity for the company

• Oversee invoicing, dunning processes, and manage accounts receivable and payable

• Act as the administrative liaison between Sales and Production, including customer interactions

• Handle the administrative onboarding process for clients

• Guarantee a seamless transition of customers to Production

• Streamline repetitive tasks through automation

• Follow documented procedures and processes as outlined in the company wiki and video tutorials

⛳️ Requirements

• Reside in Germany

• Submit a cover letter in German

• Proficient in both German and English; excellent spoken English and impeccable written English required

• Preferably possess solid commercial training; a university degree is not mandatory

• Strong internet skills are essential

• Confident user of Chrome; familiarity with Firefox and Internet Explorer is not a prerequisite

• Comfortable with and have a preference for Google Workspace over Microsoft 365

• Understanding of balance sheets, profit and loss statements, trading margins, and gross profit

• Capable of quickly validating calculations using basic proportional arithmetic (rule of three)

• Dependable, quick to learn new concepts, highly motivated, and eager to develop skills

• Open to questioning and refining processes

• Willing to engage in professional development and embrace additional challenges

• AI-first work ethic and methodology

• Equipped with a suitable workspace for remote work

🏝️ Benefits

• Fully remote work environment

• Annual in-person meetings

• Occasional quarterly in-person team gatherings, depending on project needs

• Career advancement opportunities: after a minimum of one year with the organization and two A ratings, eligibility for a four-level specialist career progression (E4–E1)

• Optional training for team leadership starting at the specialist career development level E3

• Flexible working hours determined by the employee in collaboration with clients and colleagues

• Optional company pension plan

• Required work equipment provided upon request