Senior Administrative Assistant

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Provides standardized administrative and coordination support to frontline field leaders, including Market Directors and/or Market Developers.

• Manage and coordinate calendars based on model week priorities, which includes scheduling meetings and handling conflicts.

• Organize meeting logistics such as materials, invitations, and room arrangements, adhering to standard workflows.

• Arrange travel plans for the leaders and teams being supported.

• Assist in scheduling recruitment activities using established workflows.

• Draft and distribute standardized communications utilizing templates and guidance from leaders.

• Maintain distribution lists and communication templates effectively.

• Organize specific inboxes, direct routine inquiries, and highlight items for awareness.

• Post market materials using pre-approved content and templates on designated leader social media accounts.

• Compile and format standard reporting outputs according to predefined templates.

• Implement setup and maintenance of standardized trackers.

• Keep administrative tracking for candidate pipelines, COI activities, licensing requirements, and expense allocation.

• Prepare and submit expense reports following established processes and templates.

• Monitor report status and necessary documentation; follow up to ensure timely completion and correction of errors.

• Facilitate onboarding, transitions, and recruiting workflows using defined checklists.

• Execute tasks in accordance with SOPs, templates, and established workflows.

• Escalate any ambiguities, prioritization issues, or decision-making needs to the appropriate partners.

• Complete assigned project tasks within the defined scope.

• Coordinate logistics for market meetings and events.

• Assist in event execution through assigned responsibilities, which include registration, materials preparation, A/V setup, and onsite logistics.

• Order supplies and support routine office operations.

• Attend meetings as required to assist with logistics, take notes, or fulfill assigned follow-ups.

⛳️ Requirements

• At least 3 years of experience in administrative, coordination, or operational support.

• Proven experience in supporting multiple leaders or teams at the same time.

• Prior experience in calendar management, scheduling, or team coordination is preferred.

• Strong organizational and time management abilities, with a capacity to handle multiple tasks and deadlines.

• Exceptional attention to detail and the ability to execute repeatable processes accurately and consistently.

• Proficiency in calendar management and scheduling software.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Ability to learn and navigate standard systems and tools, including expense tracking and scheduling applications.

• Capability to adhere to standard operating procedures (SOPs) and function within defined processes.

• Basic written communication skills suitable for routine messaging.

• A focus on execution with the ability to deliver consistent, high-quality work.

• High reliability, responsiveness, and follow-through.

• Ability to collaborate effectively in a team-oriented, support-driven environment.

• Adaptability in a structured yet fast-paced setting.

🏝️ Benefits

• Various bonuses, including annual or long-term incentives.

• Medical, dental, and vision insurance.

• Health savings account.

• Flexible spending account.

• 401k plan.

• Pension plan.

• Life and accidental death and dismemberment insurance.

• Disability insurance.

• Supplemental protection insurance.

• 20 days of Paid Time Off annually.

• Sick and Safe Time.

• 10 paid company holidays.

• Volunteer Time Off.

• Paid parental leave.

• Employee Assistance Program (EAP).

• Well-being benefits.

• Additional employee benefits.