Accounts and Admin Assistant

This is a fully remote position, open to applicants in Ireland.

📋 Description

• Assist the Business & Finance Manager with various operational reports on an as-needed basis

• Aid in the creation of customer invoices for Time and Materials

• Keep accounts payable and accounts receivable records current

• Manage corporate credit card transactions, ensuring timely submission and accurate coding

• Verify documentation for correctness and follow up on any missing or inaccurate information

• Support the preparation of month-end balance sheet reconciliations

• Help with accruals, prepayments, and other schedules related to month-end

• Collect and validate financial data for management reports across various entities

• Ensure precise financial records are maintained in NetSuite, QuickBooks, or other financial systems

• Keep track of accounts payable and accounts receivable, highlighting overdue balances

• Assist in collecting outstanding customer payments

• Help prepare documentation for year-end and external audits

• Organize digital records to meet compliance and tax requirements across multiple entities

• Aid in ensuring adherence to internal controls, processes, and financial policies

• Support data entry and integrity within the ERP system

• Help document and enhance finance-related processes

• Provide general administrative support to Country Finance Managers

• Offer financial analysis assistance and support for finance projects, implementations, and system improvements

• Perform other miscellaneous administrative tasks as needed

⛳️ Requirements

• Background in finance or administrative roles, or a strong desire to pursue a finance career

• Proficient in Excel with skills in lookups and pivot tables

• Exceptional attention to detail and a commitment to high accuracy

• Strong organizational abilities with the capacity to handle a diverse workload

• Excellent communication skills combined with a proactive and professional demeanor

• Experience with NetSuite, QuickBooks, or another ERP system is preferred

• Background in an international, multi-entity, or project-based organization is a plus

🏝️ Benefits

• Competitive salary and performance-based incentives

• Opportunities for professional development and career growth

• Flexible working hours and potential for remote work

• Comprehensive health and wellness programs