Executive Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the CMO’s calendar in accordance with the annual, monthly, and weekly business schedules.

• Anticipate four to eight weeks ahead to arrange preparation, alignment, and decision meetings for key milestones.

• Implement standard calendar procedures, which include determining attendees, reporting relationships, agendas, pre-reads, links, locations, global time zones, and meeting buffers.

• Identify overloaded days or conflicting priorities and suggest necessary adjustments.

• Maintain clarity on the CMO’s priorities, milestones, decisions, stakeholder commitments, and potential risks.

• Detect gaps before they escalate into last-minute issues.

• Ensure the CMO remains connected with relevant business leaders, customers, partners, and team members.

• Prepare context, data, materials, pre-reads, and align stakeholders for significant meetings.

• Organize leadership meetings, town halls, offsites, and other critical team events.

• Monitor decisions, commitments, and follow-ups, ensuring clear ownership and deadlines.

• Cultivate relationships across the leadership team and the wider organization.

• Plan domestic and international travel, encompassing itineraries, hotels, transportation, meeting logistics, contingencies, and expense reports.

• Manage incoming requests and correspondence efficiently.

• Prepare and review presentations, emails, reports, and meeting materials for quality assurance.

• Direct inquiries to the appropriate individuals.

• Handle sensitive business, talent, and personal information with the utmost discretion.

⛳️ Requirements

• Minimum of 10 years of experience as an Executive Assistant supporting senior executives in a complex, global business setting.

• Experience assisting a leader responsible for a multibillion-dollar business or portfolio is highly preferred.

• Strong business acumen and calendar management capabilities.

• Ability to align the executive’s schedule with business priorities.

• Proactive and forward-thinking approach.

• Capability to foresee preparation requirements, identify stakeholders, and take action without prompting.

• Quick learner regarding the portfolio, personnel, planning cycles, and operational rhythms.

• Excellent communication and relationship-building skills based on trust.

• Competence in gathering context, exercising discretion, and knowing when to act, escalate, or inquire.

• Highly organized, reliable, and attentive to speed, accuracy, and detail.

• Proficient in Outlook, Teams, PowerPoint, Word, and relevant collaboration tools.

• An associate degree or equivalent experience is mandatory.

• A bachelor’s degree is preferred.

• Legally authorized to work in the United States.

• Must pass a drug screening, if applicable.

• Willingness to take on a role that does not offer employment visa sponsorship.

🏝️ Benefits

• Performance-based incentive compensation, which may include cash bonuses and/or long-term incentives (LTI).

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Paid time off.

• 401(k) plan with opportunities for both employee and company contributions.

• Life insurance.

• Disability insurance.

• Accident insurance.

• Tuition reimbursement.

• Opportunities for professional development.

• Engaging and challenging career paths.

• Competitive compensation.

• Relocation assistance is not provided.