Senior Accounts Payable Specialist

This is a fully remote position, open to applicants in Texas.

📋 Description

• Process vendor invoices and payment disbursements, ensuring verification of purchase orders, vendor details, taxes, discounts, and coding.

• Review subcontractor invoices in relation to purchase orders and contracts, confirming costs, retainage, and payment conditions.

• Oversee the entire lien waiver and lien release procedure, encompassing requests, tracking, reviews, and collection of necessary documentation.

• Act as the main point of contact for lien waiver management.

• Follow up with vendors, address documentation issues, and guarantee timely processing of payments.

• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment inconsistencies, and account-related issues.

• Research and resolve intricate payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.

• Collaborate with Project Managers, Purchasing, and Accounting teams to rectify discrepancies and uphold accurate financial records.

• Utilize document management and workflow systems to route invoices and accompanying documentation for review and approval.

⛳️ Requirements

• Must possess construction and extensive lien waiver experience.

• A minimum of 4 years in senior or lead-level accounts payable roles.

• At least 2 years of experience in a construction-specific accounts payable setting.

• A minimum of 2 years of intermediate-level proficiency in Excel.

• Previous lead-level experience with direct oversight of accounts payable processes and resolution of complex issues.

• Strong communication skills for effective collaboration with project, purchasing, and accounting teams, as well as interaction with vendors and subcontractors.

• A keen interest in supporting and embracing AP automation and process enhancement initiatives.

• Preferred experience with construction-related systems like Vista or Wensoft.

• Capable of working independently while also collaborating within a fast-paced team environment.

• A willingness to learn, grow, and tackle new challenges.

• Ability to work within a standard 40-hour work week and primarily operate on Central Time.

🏝️ Benefits

• Medical, dental & vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with options for pre-tax and Roth post-tax contributions.

• Voluntary Life Insurance & AD&D for employees and their dependents.

• Short-term and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Paid Time Off/Leave including PTO, Vacation, or Sick Leave.