Senior Accounting Clerk, Contract

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee daily accounting activities, primarily focusing on accounts payable.

• Maintain vendor information, including setup, approved modifications, tax documentation, and 1099 forms.

• Process vendor invoices and credits using Tipalti.

• Gather invoice reviews, approvals, and relevant information from Operations, Sales, and Marketing.

• Prepare payment batches along with necessary supporting documentation.

• Address vendor inquiries and resolve any discrepancies related to invoices and payments.

• Generate AP aging reports and highlight overdue items and missing approvals.

• Reconcile vendor statements and assist with reconciliations between the AP subledger and the general ledger.

• Complete transaction processing and provide support for month-end closing activities.

• Maintain supporting schedules and documentation for payables, prepaid expenses, and other accounting functions.

• Aid in the preparation of month-end accruals and create routine journal entries.

• Verify account coding and transaction dates, escalating any unusual items as necessary.

• Keep accounting records and supporting documents organized.

• Review transaction reports for missing data, duplicate entries, and potential errors.

• Prepare documentation for audits, tax inquiries, and accounting requests.

• Adhere to approval procedures and financial controls.

• Identify opportunities for process improvements, streamline reconciliations, and minimize manual tasks.

• Support accounting system update testing and utilize approved automation and AI tools responsibly.

• Maintain process documentation and provide backup assistance for related accounting duties.

• Collaborate with Finance, Operations, Sales, Marketing, vendors, and internal stakeholders.

• Report directly to the Senior Director, Controller.

⛳️ Requirements

• Minimum of 3 years of experience in accounting operations, bookkeeping, or a related field.

• At least 2 years of practical experience in accounts payable.

• Proficient understanding of accounts payable processes, debits and credits, account coding, reconciliations, and basic accrual principles.

• Experience with an ERP or accounting software.

• Strong proficiency in Excel and Google Sheets, including sorting, filtering, formulas, and lookup functions.

• Experience in researching invoice, payment, and account discrepancies and ensuring resolution.

• Ability to process transactions accurately while managing multiple deadlines.

• Capability to work independently within established protocols and recognize when escalation is necessary.

• Excellent communication and collaborative skills with vendors and internal teams.

• Adaptability and a willingness to learn new systems and enhance processes.

• Discretion and integrity when managing confidential financial and business information.

• Willingness to travel up to 10% as required.

• Bachelor's degree is preferred.

• Experience with Netsuite and Tipalti is preferred.

• Familiarity with pivot tables is preferred.

🏝️ Benefits

• Blue Shield medical plans with HMO (CA Only), PPO, and HDHP options, including an HSA.

• FSA and Dependent Care FSA available.

• Guardian dental and vision coverage provided.

• Life insurance, AD&D, disability benefits, as well as accident, hospitalization, and critical illness coverage.

• 100% match of Empower Retirement contributions up to 4% after three months of employment.

• Student Loan Retirement Match program.

• Access to Headspace for mental wellness.

• ClassPass memberships offered.

• Employee Assistance Program (EAP) available.

• SNOO Bassinets provided for new parents.

• Nationwide pet insurance options.

• 17 paid holidays throughout the year.

• Flexible PTO policy.

• Travel assistance provided.

• Occasional travel for team meetings.