Sales and Purchasing Specialist

This is a fully remote position, open to applicants in Connecticut, +5 more states.

📋 Description

• Place and monitor customer orders once payment has been received and confirmed.

• Collaborate with vendors while fostering positive and professional vendor relationships.

• Process payments to vendors and keep precise records of orders and billing.

• Keep track of outstanding orders and those pending payment.

• Inform internal teams about order statuses, delays, and any issues that arise.

• Investigate and assist in resolving discrepancies related to orders, payments, vendors, and billing.

• Oversee monthly billing activities using Acumatica.

• Prepare and issue accurate invoices to customers.

• Calculate monthly commissions for Sage partners and maintain appropriate documentation.

• Accurately enter accounts payable transactions in a timely manner.

• Assist the Accounting team during month-end closing activities.

• Aid in reconciling discrepancies in purchasing, billing, and payments.

• Collaborate closely with Sales, Renewals, Customer Account Management, and Accounting teams.

• Address internal inquiries related to orders, billing, purchasing, and payment statuses.

• Maintain precise records to ensure effective processing and financial reporting.

• Identify potential delays or issues and communicate them proactively.

• Support process enhancements aimed at improving accuracy and efficiency.

⛳️ Requirements

• Preferred experience in purchasing, billing, sales operations, AP/AR, order management, or a related area.

• Familiarity with ERP or accounting systems; experience with Acumatica is preferred.

• Exceptional attention to detail, organizational skills, and ability to follow through.

• Strong mathematical and analytical problem-solving abilities.

• Capacity to manage multiple transactions and meet deadlines simultaneously.

• Excellent written and verbal communication skills.

• A degree in Business Administration, Accounting, Finance, or a related discipline is preferred; equivalent experience will also be considered.

🏝️ Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Work From Home