Procurement & Logistics Officer

This is a fully remote position, open to applicants in Ukraine.

📋 Description

• Oversee procurement and logistics operations for War Child’s Ukraine Country Office.

• Implement War Child’s Procurement and Logistics Policy in Ukraine.

• Develop and update annual procurement and logistics plans in collaboration with program teams.

• Manage the complete procurement cycle, which includes purchase requests, quotations, tenders, bid analysis, procurement committees, purchase orders, and contracts.

• Ensure all procurement files are complete and ready for audit for every transaction.

• Perform supplier due diligence and sanctions screening prior to commitments.

• Maintain the supplier database along with records of supplier performance.

• Conduct market assessments to aid in supplier evaluation and selection.

• Draft and manage contracts with suppliers and service providers, as well as framework agreements and the office lease.

• Track delivery, quality, and contract timelines while nurturing vendor relationships.

• Organize venues, accommodations, catering, materials, domestic travel, and transport for training sessions, workshops, events, and field activities.

• Coordinate travel logistics with the security focal point, particularly for high-risk areas.

• Keep the asset and equipment register updated and manage the receipt, distribution, inventory checks, and disposal of assets.

• Ensure essential office needs are met, including backup power and communication equipment during outages and air-raid alerts.

• Review and enhance processes, templates, and workflows.

• Prepare documentation for internal audits, donor audits, and statutory audits.

• Train staff from implementing partners on procurement requirements and assess partner procurement documentation.

• Share procurement planning details with program teams.

• Engage in internal and external working groups, including the Logistics Cluster in Ukraine and various supply-chain networks.

• Establish procurement and logistics processes in a new country office, including the supplier database, templates, and filing system.

• Define the division of responsibilities with the Finance Officer.

• Contribute to safeguarding, Justice, Equity, Diversity, and Inclusion (JEDI) principles and Core Humanitarian Standards.

⛳️ Requirements

• Bachelor’s degree in business administration, supply chain management, logistics management, economics, or a related discipline.

• 3–5 years of experience in procurement and/or logistics, ideally with humanitarian organizations or donor-funded initiatives.

• Practical experience managing procurement processes, including requests for quotations, tenders, bid analysis, and contracts.

• Proven track record of maintaining complete, audit-ready procurement documentation.

• Experience in supplier vetting, due diligence, or sanctions screening.

• Familiarity with asset and inventory management.

• Experience in coordinating logistics for events, training, and travel.

• Experience in establishing procurement or logistics processes in a new or expanding office is beneficial.

• Fluency in Ukrainian.

• Professional working proficiency in English.

• Understanding of donor procurement regulations, including EU, Dutch MFA/RVO, and UN guidelines.

• Knowledge of Ukrainian legal requirements concerning supplier contracts and primary documents, including legal entities, individual entrepreneurs, and VAT payers.

• Strong understanding of the Ukrainian supplier market and logistics landscape under martial law.

• Proficient in Microsoft Office, particularly Excel.

• Commitment to integrity, transparency, and anti-fraud standards.

• High level of accuracy, attention to detail, and accountability for deadlines.

• Strong planning, organizational, and time management skills.

• Effective negotiation and communication skills in both Ukrainian and English.

• Proactive problem-solving abilities and capability to work with minimal supervision.

• Adaptability and resilience in a rapidly changing environment.

• Criminal Record Certificate is required.

• Willingness to travel frequently across Ukraine, including to high-risk areas, in accordance with security protocols.

🏝️ Benefits

• Full-time fixed-term employment.

• Hybrid/remote work arrangement.

• Support and compliance framework for safeguarding, Code of Conduct, and PSEA policy.

• An inclusive workplace dedicated to Justice, Equity, Diversity, and Inclusion (JEDI) and Belonging (DEIB).