Purchasing and Order Processing Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Examine approved quotations prior to processing orders

• Generate purchase orders ensuring they align with approved quotations

• Assess vendor sales orders in comparison with quotations and purchase orders

• Confirm materials, dimensions, quantities, specifications, finishes, and pricing

• Detect discrepancies and facilitate corrections with vendors

• Monitor order status, production timelines, and delivery schedules

• Relay delivery updates and delays to pertinent teams

• Keep precise purchasing records and report any changes or issues with orders

• Execute additional responsibilities pertinent to the position as assigned

⛳️ Requirements

• Proficient in English, both written and spoken

• Background in purchasing, order processing, or similar administrative support roles

• Strong skills in Microsoft Office, especially Excel; knowledge of Word and Outlook

• Familiarity with standard business tools such as email, spreadsheets, and document management

• Basic understanding of construction, particularly regarding doors and millwork, is a significant plus

• Excellent attention to detail when reviewing measurements, quantities, and pricing

• Capability to work accurately with measurements, including inches

• Strong organizational skills along with the ability to identify discrepancies and solve problems

• Capacity to work independently with minimal oversight and manage multiple tasks in fast-paced settings

• Ability to swiftly learn new systems, software, and workflows

• Availability to work during U.S. Eastern Standard Time (New York) business hours and adapt to business demands

• Willingness to undergo a background check

• Access to a reliable Windows 10+ computer, dual monitors, high-speed internet, backup power source, and a professional home workstation

• Interest in pursuing long-term career opportunities

🏝️ Benefits

• Fully remote work arrangement

• Full-time position with 40 hours per week

• Supportive work environment with opportunities for advancement

• Long-term career potential

• Professional setup for a home workstation

• Access to a reliable Windows 10+ computer, two monitors, and high-speed internet

• Availability of a dependable backup power source (e.g., power bank, UPS, inverter, or generator) to ensure uninterrupted work during outages