RFP & Proposal Specialist

This is a fully remote position, open to applicants in Argentina.

📋 Description

• Oversee municipal, state, federal, and private procurement platforms to discover pertinent RFPs, RFIs, RFQs, cooperative purchasing options, vendor programs, and other bidding opportunities.

• Assess opportunities for alignment, including scope, eligibility criteria, deadlines, evaluation metrics, contract conditions, and strategic significance.

• Maintain a pipeline of open, upcoming, submitted, and awarded opportunities.

• Register Hauler Hero on relevant procurement platforms and vendor systems.

• Complete company profiles, upload necessary documentation, track renewal dates, manage login details, and facilitate approvals.

• Complete vendor compliance, tax, insurance, supplier, certification, and other procurement-related forms.

• Oversee proposal responses from initial intake through to submission.

• Review requirements, establish response timelines, track internal owners, gather inputs, draft responses, coordinate revisions, confirm attachments, and prepare comprehensive submissions.

• Write and edit proposal responses that articulate Hauler Hero’s product offerings, value proposition, implementation strategy, customer support framework, technical capabilities, reporting tools, integrations, security practices, and waste industry expertise.

• Convert product and operational specifics into clear, buyer-friendly language.

• Collaborate with sales, customer success, implementation, product, finance, legal, marketing, and leadership teams.

• Follow up with stakeholders, pose clear questions, track outstanding items, and keep processes progressing.

• Develop and maintain a reusable proposal content library.

• Assist with onboarding, product and customer learning, active RFP coordination, deadline tracking, portal research and registration, drafting, editing, and submission support.

• Independently manage specific components of the RFP process within 90 days.

⛳️ Requirements

• 2–5 years of experience in proposal writing, RFP coordination, sales enablement, marketing, business development, procurement support, legal operations, or a related field.

• Exceptional written English skills, with the ability to communicate clearly, professionally, and persuasively.

• Strong spoken English and ease in communicating with U.S.-based colleagues.

• Excellent project management and organizational abilities.

• High attention to detail, particularly regarding deadlines, formatting, compliance requirements, attachments, and submission guidelines.

• Ability to translate technical or operational data into clear business terminology.

• Comfort working cross-functionally with sales, marketing, product, customer success, finance, legal, and leadership teams.

• Confidence in following up with stakeholders and maintaining workflow momentum.

• Good judgment regarding prioritization, deadlines, and when to escalate issues.

• Proficiency with Google Workspace, Microsoft Office, HubSpot, Notion, procurement platforms, and AI-assisted writing tools.

• Reliable high-speed internet connection.

• Availability during core U.S. business hours.

• Candidates must reside in LATAM.

• Comfortable working as an independent contractor for a U.S.-based organization.

• Experience in supporting RFPs, proposals, procurement responses, sales enablement materials, legal/compliance submissions, or similar customer-facing business documents.

• Bonus: Experience with municipal, state, federal, or enterprise RFPs.

• Bonus: Experience working with U.S.-based companies or clients.

• Bonus: Background in SaaS, GovTech, vertical SaaS, logistics, transportation, waste, recycling, field services, or public works.

• Bonus: Familiarity with procurement platforms or vendor registration systems.

• Bonus: Experience managing proposal content libraries or knowledge bases.

• Bonus: Experience in crafting technical, security, implementation, or customer support responses.

• Bonus: Familiarity with HubSpot, Loopio, Responsive/RFPIO, GovWin, Bonfire, PlanetBids, BidNet, OpenGov, SAM.gov, or similar tools.

• Bonus: Legal, paralegal, contract administration, or procurement support experience.

🏝️ Benefits

• Remote-first flexibility with a distributed team.

• Access to modern tools.

• Strong internal support.

• Opportunity to influence processes as the company grows.

• Direct impact on Hauler Hero’s ability to secure municipal, government, and enterprise contracts.

• Chance to help establish the RFP and proposal function from the ground up.

• Highly cross-functional role with visibility across sales, marketing, product, customer success, finance, legal, and leadership.