Retirement Plan Operations Specialist

This is a fully remote position, open to applicants in Arizona, +13 more states.

📋 Description

• Collaborate with clients to gather essential information for the preparation of annual reports.

• Assess documents submitted by clients for completeness and accuracy.

• Reconcile plans that involve only rollovers and plan stock utilizing Excel and administrative software.

• Employ administrative software to conduct 401(k) testing and reporting.

• Conduct outgoing reminder calls and send emails to clients during the annual reporting process.

• Prepare necessary 401(k) government filings, including IRS Form 5500, using filing software.

• Educate clients on the administration of their 401(k) plans and associated documents.

• Convey knowledge and simplify complex topics for better understanding.

• Provide training on concepts related to a Retirement Plan Administrator I.

• Execute additional duties as needed.

⛳️ Requirements

• Proven experience with document review and transaction processing as part of daily responsibilities.

• 1 to 5 years of relevant back-office financial operations experience in areas such as benefits administration, money movement and wires, insurance claims processing, tax preparation, loan or mortgage document processing, or compliance and quality-control support.

• Proficient in Microsoft Excel, Word, and Outlook.

• Direct experience in retirement-plan operations, including 401(k) or IRA administration, recordkeeping, distributions and rollovers, compliance testing, or 5500 or year-end reporting is preferred.

• Experience with reconciliation as a daily responsibility is preferred.

• An Associate’s or Bachelor’s degree in a related field like business or finance, or equivalent work experience, is preferred.

• Basic understanding of 401(k) plan structures, ROBS, and IRS/DOL regulations is preferred.

• A dedicated workspace that allows for concentration and productivity is preferred.

• Reliable high-speed internet connection is preferred.

🏝️ Benefits

• Opportunity for ESOP company ownership.

• Continuous training and career development prospects.

• Supportive leadership team.

• Comprehensive health insurance coverage, including a free premium option.

• Paid parental leave.

• Generous 401(k) matching program.

• 3 weeks of paid time off.

• 11 paid holidays.

• Flexible work arrangements.

• Necessary work equipment will be provided.

• An award-winning company culture.

• Opportunities to engage with senior leaders over coffee.

• Company sporting events.

• An inclusive work environment that values employee input and participation.