Retirement Plan Operations Specialist

This is a fully remote position, open to applicants in Arizona, +13 more states.

📋 Description

• Acquire comprehensive knowledge of the administration, testing, and reporting processes for 401(k) plans through accelerated learning, training, and hands-on experience.

• Evaluate client-submitted documentation for thoroughness and precision.

• Collaborate with clients to gather necessary information for annual reporting.

• Keep clients informed proactively regarding the status of their reporting.

• Reconcile plans that involve only rollovers and plan stock utilizing Excel and administration software.

• Leverage administration software to conduct 401(k) testing and reporting.

• Make outbound reminder calls and send emails throughout the plan-year reporting cycle.

• Prepare mandatory 401(k) government filings, including IRS Form 5500, using filing software.

• Provide education to clients on 401(k) plan administration and related documents.

• Share insights and simplify complex topics for better understanding.

• Undergo training on concepts relevant to a Retirement Plan Administrator I.

• Execute additional responsibilities as needed.

⛳️ Requirements

• Experience in document review and transaction processing as part of daily responsibilities.

• 1 to 5 years of relevant back-office financial operations experience in areas such as benefits administration, money movement and wires, insurance claims processing, tax preparation processing, loan or mortgage document processing, or compliance and quality-control support.

• Proficiency in Microsoft Excel, Word, and Outlook is essential.

• Preferred direct experience in retirement-plan operations, including 401(k) or IRA administration, recordkeeping, distributions and rollovers, compliance testing, or 5500 or year-end reporting.

• Experience with reconciliation as a regular job function is preferred.

• An associate’s or bachelor’s degree in a relevant field such as business or finance, or equivalent professional experience, is preferred.

• Basic understanding of 401(k) plan structure, ROBS, and IRS/DOL regulations is preferred.

• A designated workspace conducive to focus and productivity is preferred.

• Reliable high-speed internet connection is preferred.

🏝️ Benefits

• Ownership Matters: We are striving to become an ESOP company, fostering a culture of shared responsibility and long-term success.

• Continuous training and opportunities for career advancement.

• Supportive leadership.

• Comprehensive health coverage with a complimentary premium option.

• Paid parental leave.

• Generous 401k matching contributions.

• 3 weeks of Paid Time Off.

• 11 Paid Holidays.

• Flexible work arrangements from a home office.

• Necessary work equipment will be provided.

• Award-winning company culture.

• Opportunities to engage with senior leaders over coffee.

• Company-sponsored sporting events.

• An inclusive work environment that values employee voices and participation.