Research Administrator – Cardiology

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise and coordinate daily research administration activities.

• Provide assistance to faculty, center directors, and staff during pre-award sponsored-project processes.

• Prepare and submit intricate grant proposals, budgets, justifications, agency forms, and compliance documentation.

• Manage proposal submissions, including signatures, subaward setups, contracts, and subcontracts.

• Oversee notices of award, grant databases, annual agency reports, revised budgets, and grant transfers.

• Organize research compliance information, encompassing biosketches, trainee information, and approvals for human/animal protocols.

• Evaluate grant metrics and funding trends.

• Close complex sponsored-project accounts and submit final reports along with invention statements.

• Monitor sponsored-project budgets, expenditures, reconciliations, payroll sourcing, cost transfers, purchasing, and subawards.

• Draft correspondence with granting agencies, financial reports, invoices, budget adjustments, and fund-management documentation.

• Collaborate with faculty, PIs, department administrators, SPA, OSRS, leadership, and granting agencies.

• Oversee research center cores and subcores, program income, bridge/seed funds, and institutional funds.

• Design and implement reporting databases for core/subcore service billing.

• Generate center financial reports, invoices, forecasts, and progress/renewal materials.

• Organize center lectures, scientific forums, workshops, meetings, and symposiums.

• Assist senior leadership with special projects and carry out other assigned tasks.

⛳️ Requirements

• Bachelor’s degree, or a combination of education and/or experience that meets minimum educational requirements.

• 4 years of relevant experience.

• 2 years of experience in grants administration.

• Familiarity with S2S and SUBS systems is preferred.

• Understanding of agency guidelines is preferred.

• No specific certification or professional license is required.

• Proficiency in Adobe Acrobat.

• Strong analytical thinking skills.

• Experience with computerized accounting.

• Strong computer literacy.

• Ability to manage deadlines effectively.

• Knowledge of grant administration.

• Experience with IBM Cognos Analytics.

• Excellent interpersonal communication skills.

• Ability to quickly learn new technologies and systems.

• Ability to maintain composure in various situations.

• Proficiency in Microsoft Excel and Microsoft Word.

• Strong oral communication skills.

• Knowledge of regulatory compliance.

• Experience in supervisory management.

• Familiarity with Workday software.

• Strong written communication skills.

• Capable of performing essential functions satisfactorily.

• Successful completion of required pre-employment screening for external candidates receiving an offer.

🏝️ Benefits

• Up to 22 days of vacation.

• 10 recognized holidays.

• Sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Free Metro transit U-Pass for eligible employees.

• Defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%.

• Wellness challenges.

• Annual health screenings.

• Access to mental health resources.

• Mindfulness programs and courses.

• Employee assistance program (EAP).

• Financial resources.

• Access to dietitians.

• 4 weeks of caregiver leave to bond with your new child.

• Family care resources, including childcare support.

• Adult care resources.

• Tuition coverage for employees and families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.