Research Administrator

This is a fully remote position, open to applicants in Arizona, +27 more states.

📋 Description

• Carry out pre-award and/or award management tasks for the Schools of Medicine and Nursing.

• Examine department proposals prior to submission, ensuring alignment with University policies and Federal regulations.

• Assess and authorize proposal budgets and materials in collaboration with Principal Investigators (PIs) and Grant Managers.

• Interpret sponsor directives, University policies, and Federal regulations.

• Evaluate applications for institutional risk, accuracy, rates, and allowability.

• Confirm necessary compliance approvals and subcontractor documentation.

• Guarantee that proposal packages adhere to sponsor submission standards and are submitted punctually.

• Analyze award terms and conditions, communicating any issues to PIs or designated administrators.

• Request and evaluate revised budgets.

• Initiate or approve account setup for new projects and manage award processing.

• Serve as a liaison between sponsors and investigators to address issues and manage prior approval requests.

• Review rebudgets, Cost Analysis System (CAS) submissions, no-cost extensions, carryover requests, closeout requests, residual balance requests, and other award management actions.

• Oversee and review project closeout procedures.

• Stay updated with internal and external policies and procedures.

• Offer guidance on compliance inquiries and issues.

• Assist with special projects and initiatives assigned by department leadership.

• Cross-train to ensure coverage for both pre-award and award management duties.

⛳️ Requirements

• Completion of a Bachelor's degree program.

• Experience with pre- and/or post-grant awards.

• Strong communication, analytical, and organizational skills.

• Successful completion of required department training within the first six months of employment, including Application Development, Management and Resources, Introduction to Research, Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke, and Basic Compliance.

• Successful completion of the Research Administration Academy (RAA); employees lacking RAA training must complete it within 12 months.

• Maintain RAA certification through ongoing education.

• Preferred education and/or certification in research or grants.

• Remote workers must reside in an approved state or Washington, DC.

🏝️ Benefits

• Comprehensive medical and dental care programs.

• Generous retirement benefits.

• Family-friendly and cultural programs.