Reports Optimization Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Transcribe recorded patient assessments utilizing Heidi or another designated transcription tool.

• Employ Claude or a comparable AI tool to create initial draft reports.

• Conduct manual reviews, edits, and finalizations of reports in accordance with the practice's template and quality criteria.

• Input assessment-form data into the relevant sections of the report.

• Verify clinical details and identify any inconsistencies or omissions.

• Enhance the AI-assisted report workflow to decrease turnaround times.

• Document standard operating procedures for the reporting process.

• Suggest and implement improvements to tools or processes.

• Transition the practice's website from GoDaddy to Squarespace or another appropriate platform.

• Organize the website to facilitate easy updates regarding events, photos, and content.

• Provide continuous updates for the website and recommendations for usability.

• Track tasks, priorities, and status updates using Trello or a similar software.

• Engage with the team regarding inquiries, edits, and deadlines.

• Adhere to HIPAA-compliant protocols when accessing, managing, and storing PHI.

⛳️ Requirements

• Proven experience in transforming audio recordings or transcripts into refined, professional written reports.

• Comfortable working with AI tools like Claude or similar applications.

• Familiarity with, or a willingness to learn about, HIPAA regulations and best practices for handling PHI.

• Experience with website platforms such as Squarespace and/or GoDaddy, including basic site updates or migrations.

• Demonstrated ability to work independently with a set template while requiring minimal supervision.

• Proficiency with AI drafting tools and transcription resources like Heidi or similar platforms.

• Strong writing, editing, and formatting capabilities.

• Experience with Trello or similar task/project management applications.

• Basic knowledge of Squarespace, GoDaddy, and content management system maintenance.

• Comfortable working from recorded sessions using tools like Fathom or similar applications.

• Proficient in Google Workspace or equivalent software.

• Knowledge of secure, HIPAA-compliant file storage methods.

• Meticulous, detail-oriented data entry skills, particularly concerning clinical or sensitive information.

• A computer with a minimum of 8GB RAM and an Intel i5/AMD Ryzen 5 processor or better.

• An internet speed of no less than 40MBPS.

• A noise-canceling headset with an extended microphone and webcam.

• Access to a backup computer and internet connection.

• A quiet, dedicated workspace at home.

• A reliable internet connection.

• Availability to work 20 hours per week on a mutually agreed flexible schedule.

🏝️ Benefits

• No benefits package included.

• Flexible scheduling options.

• Remote work arrangement.