Recruiting Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage the entire interview scheduling process across US, UK, EMEA, and APAC time zones.

• Provide candidates with confirmations, preparation materials, interviewer biographies, and timely updates.

• Collaborate daily with talent acquisition partners and hiring managers.

• Organize interview plans, panels, and searches.

• Oversee Greenhouse as the hiring system of record, including requisitions, stages, interview kits, scorecards, job postings, permissions, and reporting.

• Compile and distribute weekly talent reports that cover pipeline status, stage conversion, time to fill, offer activity, and interview feedback status.

• Monitor outstanding scorecards and offer approvals.

• Align open requisitions with the approved hiring plan.

• Facilitate the transition from accepted offers to People Operations and onboarding.

• Develop playbooks, interview guides, and one-pagers for managers.

• Report to the Senior Director of Talent.

⛳️ Requirements

• A minimum of two years in recruiting coordination, recruiting operations, or HR operations at a fast-paced hiring organization.

• Proficient in Greenhouse, including requisition setup, interview kits, scorecards, job postings, permissions, and reporting.

• Experience with high-volume scheduling across multiple time zones; managing 20 or more interviews weekly should be routine.

• Ability to work effectively with busy, senior stakeholders.

• Skilled in utilizing AI to process, interpret, and report on data.

• Strong writing skills with clarity and conciseness.

• Nice to have: Experience supporting both commercial and government or cleared hiring processes.

• Nice to have: Familiarity with international hiring across the UK, EMEA, or APAC regions.

• Nice to have: Working knowledge of tools such as Rippling, Juicebox, LinkedIn Recruiter, ModernLoop, or GoodTime.

• Nice to have: Experience creating reports or documentation that remained in use.

🏝️ Benefits

• Opportunity for extension based on business needs.

• Paid on an hourly basis.

• Full-time contract engagement, approximately 40 hours per week.

• Remote work available within the United States during Eastern Time hours.