Contracts and Legal Operations Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete administrative lifecycle of contracts and grants, encompassing intake, approval routing, coordination of signatures, management of executed documents, documentation for payment release, and tracking.

• Act as a resource for program staff by resolving routine issues, drafting standard vendor agreements and grant documents, and escalating complex legal inquiries to the General Counsel.

• Manage administrative support related to lobbying and electoral compliance.

• Monitor registered agent portals for any new issues or filings.

• Ensure the accuracy of compliance-related information and records.

• Assist with data privacy initiatives by implementing established data-vetting processes during vendor evaluations and highlighting issues for review by the General Counsel.

• Design and conduct training sessions and office hours focused on legal intake processes and compliance workflows.

• Create guidance, materials, and presentations.

• Enhance workflows and operational efficiency.

• Provide support for system implementations and updates.

• Aid in the management of contract and document management systems, including reporting and tracking activities.

• Assist with updates to contract templates, organizational policies, procedures, and guidelines.

• Keep legal files organized.

• Oversee the internal trademark tracker, which includes monitoring application statuses, renewal deadlines, and office actions.

• Conduct legal, industry, and historical research.

• Stay informed on relevant legal cases and developments.

• Offer additional administrative assistance to the General Counsel as necessary.

⛳️ Requirements

• Proven ability to manage contracts, grants, or similar document-centric workflows from intake to approval, execution, recordkeeping, and follow-up.

• Experience in drafting or preparing standard agreements, contracts, grants, or similar documents utilizing established templates and guidelines.

• Capacity to exercise professional judgment, independently resolve routine issues, and identify when legal or compliance matters need escalation.

• Experience in maintaining precise records, trackers, document management systems, or comparable operational systems.

• Ability to collaborate effectively with colleagues across various functions and clearly articulate processes, requirements, and subsequent steps.

• Background in developing or enhancing workflows, procedures, training materials, or operational guidelines.

• Competence in conducting research, organizing findings, and monitoring ongoing developments pertinent to legal or compliance activities.

🏝️ Benefits

• Medical, dental, and vision coverage.

• CATF covers 80% of medical premiums for eligible employees.

• CATF pays 100% of dental premiums for eligible employees.

• 401(k) plan offering dollar-for-dollar employer matching up to 5% of gross annual salary.

• 25 working days of vacation annually for full-time employees.

• Paid sick leave.

• Observance of U.S. holidays.

• One flex day in December.

• Employer-paid basic life insurance.

• Coverage for short- and long-term disability.

• Support for home-office setup.

• Monthly internet stipend.

• Access to additional health, wellness, and voluntary benefit resources.

• Remote work opportunities.