Real Estate Transaction Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Schedule and oversee property showing appointments.

• Draft offers and facilitate document signings.

• Handle transaction paperwork from start to finish using ZipTag, Transaction Manager, and MLS.

• Organize and manage incoming and outgoing email correspondence.

• Take charge of calendar management, including the scheduling and coordination of appointments and meetings.

• Provide comprehensive business support across the client’s various enterprises.

• Establish structure and organization in daily operations.

• Supervise tasks and projects across real estate, assisted living, construction, and investment initiatives.

• Anticipate requirements and prepare documents and materials prior to meetings.

• Manage competing priorities and adapt to shifting demands across diverse ventures.

• Develop marketing materials and content utilizing Canva.

• Oversee and sustain social media presence.

• Recognize repetitive tasks that can be automated.

• Create and maintain AI agent workflows using tools such as ChatGPT.

• Review and conduct quality checks on AI-generated outputs before they reach clients.

⛳️ Requirements

• Demonstrated experience as a Real Estate Transaction Coordinator or in a comparable real estate support role, with a solid understanding of how real estate transactions and contracts operate.

• Practical experience with MLS and managing real estate listings.

• Experience as an executive-level assistant, ideally providing independent support to a business owner across a wide range of responsibilities.

• Hands-on experience with AI tools (e.g., ChatGPT) for streamlining or automating repetitive tasks.

• Strong written and verbal communication skills in English, with the ability to convey information clearly and assertively.

• Familiarity with real estate transaction management platforms such as ZipTag, Transaction Manager, or similar tools.

• Experience with MLS systems and listings management.

• Proficiency in Canva, Google Suite, and Microsoft Suite.

• Proficient in ChatGPT / AI tools, including the capability to construct simple automated workflows.

• Exceptionally organized, proactive, calm under pressure, trustworthy, discreet, and comfortable functioning as a generalist across various business lines.

• Computer with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or better.

• Internet speed of at least 40MBPS.

• Headset with noise-cancelling microphone and webcam.

• Backup computer and internet connection.

• Quiet, dedicated workspace at home.

• Reliable internet connection and personal computer with Intel Core i5 or comparable or better.

• Availability for 40 hours per week, 9:00 AM–5:00 PM CST, Monday–Friday.

🏝️ Benefits

• No benefits package included