Real Estate Transaction Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and oversee offers, contracts, disclosures, and closing documents.

• Schedule and organize showing appointments.

• Dispatch documents for signatures and monitor their completion.

• Maintain and refresh listings and transaction files in MLS and Transaction Manager.

• Manage incoming and outgoing emails, prioritize them, and draft responses.

• Take charge of the calendar, arrange meetings, and resolve scheduling conflicts.

• Anticipate the needs for meetings, including documents, preparation, and follow-ups.

• Provide comprehensive executive support across the client's various businesses.

• Track and follow up on ongoing projects and tasks.

• Introduce structure and organization to informal processes.

• Develop marketing materials and graphics utilizing Canva.

• Assist in managing social media content and postings.

• Identify repetitive tasks that are suitable for automation.

• Construct and oversee simple AI agent workflows using ChatGPT and similar tools.

• Review and route automated outputs to the client for final approval.

⛳️ Requirements

• Proven experience as a real estate transaction coordinator or in a similar real estate support position.

• Comprehensive understanding of the real estate transaction process, encompassing offers, disclosures, and closing documentation.

• Direct experience working with MLS platforms and managing listings.

• Previous experience supporting a busy executive, broker, or business owner in an assistant role.

• Excellent written and verbal communication skills in English.

• Proficiency in navigating MLS systems, transaction management platforms, and e-signature/document workflows.

• Working knowledge of Canva for creating marketing content.

• Familiarity with Google Suite and Microsoft Suite on both desktop and mobile devices.

• Practical experience with ChatGPT or similar AI tools, with the capability to identify automation opportunities.

• Highly organized and proactive; capable of working independently and adjusting to changing priorities.

• Computer with a minimum of 8GB RAM and an Intel i5/AMD Ryzen 5 processor or better.

• Internet speed of at least 40MBPS.

• Headset equipped with an extended noise-canceling microphone and a webcam.

• Backup computer and internet connection.

• Quiet, dedicated home workspace.

• Reliable internet connection.

• Must provide own computer with an Intel Core i5 or similar or better operating system.

• Strong sense of ownership, anticipation, organization, discretion, and professional communication.

🏝️ Benefits

• No benefits package included.