Quoting & Administration Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review incoming emails to extract project plans, material details, and customer information for entry into Fergus.

• Interpret cabinetry plans and input measurements along with client-specified stone costs into Excel pricing templates.

• Prepare approximately 30–60 quotes weekly following established pricing protocols.

• Verify measurements, materials, and quantities for precision before submitting quotes for approval.

• Enter finalized quotes into Fergus, ensuring plans are attached.

• Input accepted job-quote data into fabrication job cards.

• Coordinate stone orders, managing slab counts, purchase orders, freight pickup, and order tracking.

• Update job cards upon the arrival of stone.

• Follow up on outstanding deposits and accepted quotes that are not yet scheduled for installation.

• Seek clarification from clients regarding any missing or inconsistent job information via email.

• Provide general administrative support for daily operations.

• Contribute to the ongoing improvement of administrative and scheduling processes.

• Work directly with one of the owners of a family-owned stone fabrication and installation business based in Cairns.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Previous experience in quoting, estimating, job costing, or similar detail-oriented administrative roles.

• Strong numerical skills with confidence in working with measurements, quantities, and dimensions.

• High level of attention to detail and accuracy in data entry.

• Experience handling large volumes of information and repetitive data entry tasks.

• Proficient in Excel and general computer skills.

• Ability to extract and interpret information from emails, plans, and supporting documents.

• Familiarity with Fergus or another trade/job management system is highly regarded.

• Excellent organizational and time-management abilities.

• Capability to work independently while effectively collaborating with an operational team.

• Dependable, proactive, and comfortable taking ownership of assigned tasks.

• Availability to work 20 hours per week and align with AEST business hours for collaboration.

• Independent contractor engagement.

• Must disclose any existing ongoing roles or client work.

• Should reflect this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Flexible work schedule within AEST business-hour collaboration requirements.

• Opportunity for increased hours and responsibilities as the business expands.