Purchasing Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process incoming requests for quotations (RFQs) and source spare parts, equipment, and materials.

• Request, evaluate, and compare supplier quotations based on pricing, availability, specifications, and delivery lead times.

• Communicate with both local and international suppliers to gather quotations, clarify requirements, and follow up on outstanding requests.

• Coordinate and track purchase orders, including order expediting and delivery monitoring.

• Follow up with suppliers regarding order status, delivery timelines, and potential delays.

• Maintain purchasing information, supplier records, product specifics, and transaction data within the company's ERP system.

• Accurately enter purchasing information, update records, and process necessary documentation.

• Collaborate with sales and purchasing teams to meet daily requirements and address supplier or order-related issues.

• Manage multiple RFQs, supplier communications, and purchasing activities while adhering to deadlines.

• Identify and report discrepancies, order delays, and other purchasing-related challenges.

• Learn and utilize the company's purchasing systems, internal processes, and operational workflows.

⛳️ Requirements

• A minimum of 2 years of relevant experience in purchasing, operational procurement, buying, or a similar role that involves supplier coordination and purchasing administration.

• Practical experience in processing RFQs, requesting and comparing supplier quotations, and following up on purchase orders or deliveries.

• Strong written and verbal communication skills in English.

• Excellent organizational, administrative, and time management abilities.

• High attention to detail when managing product information, quotations, specifications, and data entry tasks.

• Capability to handle multiple tasks and competing priorities effectively.

• Proficient with computers and business applications, with the ability to quickly learn new ERP systems and purchasing software.

• Strong problem-solving abilities and adaptability in a fast-paced, deadline-oriented environment.

• Ability to work independently in a remote setup while maintaining effective team communication and coordination.

• Previous purchasing experience in the marine, maritime, or shipping industry is preferred.

• Familiarity with engineering, industrial equipment, technical supplies, or spare parts purchasing is preferred.

• Experience with ERP or purchasing management systems is preferred.

• Familiarity with technical product descriptions, part numbers, supplier catalogs, and equipment specifications is preferred.

• Experience coordinating with international suppliers and geographically distributed teams is preferred.

🏝️ Benefits

• Work-from-home setup.

• Monday to Friday schedule.

• PH holidays.