Purchasing Coordinator I

This is a fully remote position, open to applicants in California, +9 more states.

📋 Description

• Develop, update, and manage purchase orders in accordance with established protocols.

• Collaborate with internal stakeholders to verify purchasing requirements, coding, quantities, delivery specifications, documentation, and approval statuses.

• Liaise with suppliers, vendors, warehouse teams, Finance, Accounting, Accounts Payable, Inventory, and operational stakeholders to ensure timely processing of orders.

• Track open requests, purchase orders, approvals, deliveries, vendor interactions, and missing documentation; provide status updates and follow up as necessary.

• Investigate items, vendors, pricing, inventory, coding, order history, and documentation to address routine purchasing discrepancies.

• Assist in item creation, item maintenance, vendor documentation, supplier onboarding requests, and inventory-related system updates.

• Contribute to purchasing run rates, minimum order quantities, reorder points, pricing communications, product ordering, reports, tracking tools, and dashboards.

• Collaborate with Accounts Payable, internal stakeholders, and suppliers to investigate invoice discrepancies, match exceptions, receipt issues, pricing variances, and purchase order queries.

• Address process inquiries, review order details, facilitate vendor follow-up, and aid in resolving routine order issues.

• Participate in cross-training to provide backup support during vacations, absences, and high workload periods.

• Perform additional duties as assigned.

⛳️ Requirements

• 1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or related business operations is preferred.

• Familiarity with Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred.

• Proficient understanding of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and related documentation requirements.

• Capability to adhere to purchasing policies, approval workflows, documentation standards, and internal control requirements.

• Ability to assess purchasing requests, verify supporting information, investigate discrepancies, resolve routine issues, and escalate exceptions when necessary.

• Strong attention to detail, analytical thinking, problem-solving, organizational skills, research abilities, and follow-through skills.

• Excellent written, verbal, interpersonal, and customer service skills.

• Capacity to work collaboratively with Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders.

• Proficiency in Microsoft Excel and Microsoft Office applications is required.

• Experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or similar tools is preferred.

• Ability to maintain confidentiality and appropriately manage sensitive purchasing, vendor, inventory, and financial information.

• High school diploma or equivalent is required.

• An associate degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field is preferred.

• Relevant equivalent experience may be considered.

🏝️ Benefits

• 401k retirement plan with employer matching.

• Medical, dental, vision, life, and short-term disability insurance.

• Paid Time Off/Vacation: Starting at 80 hours per year, increasing based on tenure with the organization.

• Floating Holiday: 40 hours per year.

• Paid Holidays: 7 days per year.

• Paid sick leave in accordance with state and/or local laws.

• Tuition reimbursement program.

• Employee discount program.

• Rewards and recognition programs.

• Personalized training, coaching, and a supportive work environment.