IT Procurement Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure precise documentation of hardware and software assets throughout their entire lifecycle

• Monitor physical assets from acquisition and deployment to reassignment, return, and retirement

• Aid in granting or revoking software access based on business requirements, approvals, and usage

• Keep software license records updated and track availability, utilization, and renewal deadlines

• Assist in audits and the reconciliation of hardware, software, and inventory records

• Collaborate with IT team members and business partners to address asset information discrepancies

• Procure and order IT equipment, including laptops, peripherals, mobile devices, and infrastructure components

• Coordinate approved procurement requests with internal teams and vendors

• Monitor purchase requests, orders, delivery schedules, and equipment receipts

• Oversee vendor contracts and subscription timelines; assist in purchases and renewals

• Maintain procurement documentation, including records, quotes, order confirmations, and related files

• Process IT invoices and ensure accurate coding of expenses

• Review invoices against purchase records, quotes, and order confirmations

• Resolve invoice discrepancies with internal teams and vendors

• Keep purchase and payment records organized while tracking recurring expenses and renewal costs

• Support the reconciliation of vendor accounts, subscriptions, and purchase activities

• Maintain trackers, spreadsheets, and basic reports for IT assets, purchases, invoices, contracts, and renewals

• Organize electronic records and respond to routine requests from stakeholders

• Assist in process improvements and undertake related duties and special projects

⛳️ Requirements

• Diploma or bachelor's degree in Commerce, Business Administration, Information Technology, Supply Chain Management, or a related discipline

• Exceptional attention to detail and accuracy in managing records, invoices, and data

• Knowledge of standard IT hardware, software, and technology terminology

• Proficient in Microsoft Excel for data tracking, information organization, and creating basic reports

• Familiarity with Microsoft Outlook, Word, and Teams

• Strong written and verbal communication skills, maintaining professionalism

• Excellent organizational and time-management skills, capable of handling multiple requests and priorities

• Ability to adhere to established procedures while managing confidential information appropriately

• Preferred coursework in procurement, supply chain management, accounting, finance, or information technology

• Preferred experience through internships, co-ops, volunteer work, or entry-level positions in procurement, inventory management, finance, administration, or IT support

• Preferred familiarity with asset management, purchasing, accounting, help desk, or ticketing systems

• Occasional travel may be necessary to support equipment inventories, office activities, or team collaboration

🏝️ Benefits

• Medical, dental, and vision insurance

• 401(k) with company match

• Paid time off and company holidays

• Wellness programs and employee assistance resources

• Professional development support

• Employee-owned company